Executive Assistant

At SEC Newgate, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals.

We look for people who are curious, self-motivated and collaborative. If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what’s on offer.

Overview

Our Sydney team is recruiting an Executive Business Partner (EBP) to support the Chairman in global, APAC and local client-facing responsibilities. The EBP also fulfils executive support and operational management duties and acts as support for our wider Sydney leadership team. The ideal candidate will be highly organised and proactive with the ability to manage competing deadlines. This is a full-time position however we would consider a part-time (4 day) arrangement for the right candidate. Given people are at the centre of SEC Newgate’s business, strong emotional intelligence and a great sense of humour are important.

Responsibilities

Executive Support to Chairman

• Email management and diary management – coordinating and scheduling internal and external meetings 
• Task management – work collaboratively through Teams to get tasks done
• Meeting preparation - preparing papers and materials for meetings, note taking, minutes  including secretariat/governance responsibilities for the APAC management committee and Australian Partner group.
• Manage travel and accommodation arrangements 
• Expense reconciliation – prepare monthly expense and Amex reports, collate receipts
• Assist with developing and proofing letters, proposals, and presentations
• Client contacts – ensure database is kept up to date with client details
• Draft documents for internal use including presentations and speeches where appropriate
• Represent the Chairman, participating on call/meetings that they cannot attend where appropriate
• Serve as liaison between Chairman, Partners, Directors and staff regarding company climate, employee well-being, project updates, proposals, and planning
• Build and develop relationships with all employees to support day-to-day operations, and to help define opportunities for increased efficiency and improvements
• Handling a range of inquiries and developing action plans to address them, including the preparation and dissemination of communications to relevant parties as required
• Ensuring that all staffing issues are raised with the Chairman (and People & Culture if required) and are addressed confidentially and diligently
• Participation in National Admin team meetings, WIP and projects
• Improving and upholding business policies and procedures to ensure an appropriate level of control and compliance across all business units as well as supporting finance activities such as timesheets and invoicing

Key Skills and Attributes

• Professional presentation
• Strong organisational skills, ability to prioritise tasks and meet deadlines
• Strong communication (verbal and written) and interpersonal skills
• High level of attention to detail and accuracy
• Ability to demonstrate initiative and enthusiasm
• An interest in design and formatting documents to help make us shine
• Strong focus on client service
• Ability to interact at all levels within the firm
• Proactive - happy to go above and beyond the job description
• Ability to work autonomously and as part of a team
• Intermediate MS Office skills ideally including Outlook, Word, Excel, PowerPoint and MS Teams
• Ideally, some experience using online digital platforms including: LinkedIn, HubSpot, Wordpress

Why SEC Newgate? 

• We want people to thrive. We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients. 
• We work on stuff that matters. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute. 
• We can be flexible on how we get there but not on delivering excellence. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences 
• We aim to think and act beyond ourselves. We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability. 
• Connection is at the heart of our culture. We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’. 
• We’re good people to work with. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success. 
• We relish being ‘Global’. We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation 

Are we a match?

If you like the sound of what you’ve read, and feel you can contribute to our awesome team, please apply via our website ONLY - https://newgatecommau.bamboohr.com/careers/118?source=aWQ9Nw%3D%3D

SEC Newgate is proud to be an equal opportunities employer. We strongly encourage applications from all qualified candidates including Aboriginal and Torres Strait Islander people, people from diverse cultural and religious backgrounds, people with disabilities, and people from any gender identity or sexual orientation.