Address
Form of work
Salary- Provide confidential secretarial and administrative support across the executive office of Aboriginal Partnerships and Programs.
- Ongoing full time opportunity to work within Aboriginal Partnerships and Programs
- VPS Grade 4: $92,332 - $104,762 plus superannuation.
This is an Aboriginal Designated Position, classified under 'special measures' of section 12 of the Equal Opportunity Act 2010. Only Aboriginal and / or Torres Strait Islander people are eligible to apply.
About the Business Unit
The Aboriginal Justice Group of the Department of Justice and Community Safety (DJCS) is committed to driving systemic change in the justice system, to connect, support and deliver better outcomes for the Aboriginal community. The group works in partnership with Traditional Owners and the Victorian Aboriginal community to embed the principles of self-determination in the justice sector.
The Stolen Generations Reparations Unit (SGRU) was established to implement the Reparations Package to help address the trauma and suffering caused by the forced removal of Aboriginal children from their families, culture and Country.
About the Role
The Executive Assistant will report to the Executive Director Aboriginal Partnerships and Programs. The Executive Assistant will work in a team with and provide leadership to Branch Support Coordinators in both the Koori Justice Unit and the Stolen Generations Reparations Unit.
The Executive Assistant will play a critical and central role in building and supporting a positive organisational culture. This will require the Executive Assistant to work collaboratively with colleagues, policy and program/project officers, and senior executive across the branch, group, and department.
Some of your duties will include:
- Lead the provision of proactive, high-level and confidential secretarial and administrative support to the Executive Director, including diary and meeting management, stakeholder liaison, email management and travel arrangements.
- Provide high quality assurance, review and tracking of briefs and correspondence, liaising with business areas as required.
- Arrange and provide executive support to meetings, including the coordination and distribution of meeting papers and the preparation of meeting agendas and minutes.
About you
To be successful in this role, you will have:
- Demonstrated knowledge and understanding of Aboriginal communities, society and culture and the issues impacting on these.
- Demonstrated ability to communicate sensitively and effectively with Aboriginal communities.
- Demonstrated experience as an Executive Assistant to senior management within a highly
- sensitive and dynamic environment.
- Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.
- Ability to use (or rapidly learn to use) the DJCS Electronic Briefing and Correspondence (EBC) System or similar, TRIM document management system or similar and other software tools.
- A formal qualification is not required.
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
FOR INTERNAL VPS EMPLOYEES:
- For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
- For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.
For Aboriginal designated positions, a Certificate of Aboriginality will be required prior to an offer of employment being made.
Applicants are welcome to utilise support from the Aboriginal Employment Team throughout the recruitment process. Aboriginal candidates are encouraged to contact if they would like cultural support and guidance through the application process.'
Please visit for further information.
IMPORTANT INFORMATION:
CHILD SAFE STATEMENT OF COMMITMENT:
The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
