AddressThe key duties of the position include
The Role
Do you want to stand out and make your mark?
Are you looking for new challenge?
Be part of an exciting, fast paced and friendly team?
Then this role is for you!
The Executive Assistant/Administration Officer works in a highly varied and rewarding role, providing quality administrative support to Chief Land and Integrated Force (LIF) and wider Division. This opportunity allows you to shine, giving the opportunity to apply your skills in an agile and fast-paced environment.
The role provides administrative functions to LIF Division and executive support to Chief LIF. You will work closely with senior leaders, Defence, academia and industry to support and deliver LIF objectives. As a valued staff member, the successful person requires good knowledge of Defence corporate strategy to manage priorities and achieving required outcomes.
We are looking for a highly motivated and experienced team player to deliver essential support and office management services to Chief LIF and Division. The successful candidate will be an excellent team player who wants to work in a supportive, dynamic, challenging and fast-paced environment. You will need to think logically, be well-organised, flexible, maintain confidences and show a high-level of initiative and judgement.
APS 5 Executive Assistant/Administration Officer key responsibilities:
- Manage administration requirements for Chief LIF efficiently and discreetly, including inbox, phone and diary management, with the coordination of approval processes where required;
- Work collaboratively in a team-based environment, actively participating in and contributing to team meetings and exchanging information to support the work area and team objectives;
- Accountable to respond to complex operational and administrative support enquiries and apply skills, knowledge and experience necessary to provide advice;
- Consolidate and analyse information to coordinate and assist in the preparation of written submissions, briefs, inquiry outcomes, corporate reports, minutes and other correspondence for Defence and external stakeholders, to meet business objectives;
- Assist or manage the organisation and completion of administrative tasks in the form of:
- Domestic and International Travel;
- Support LIF Divisional engagements in the form of Event Management;
- Organise and participate in Simple Procurement;
- Maintain accurate records of documentation in line with Defence business classifications and record-keeping procedures;
- Develop and maintain relevant procedures, policies and other resources; and
- Take the initiative to investigate and recommend solutions for complex issues.
About our Team
We are the Program Office within Land and Integrated Force (LIF), located at Defence Science and Technology Group (DSTG) Edinburgh Base.
The Program Office team is responsible for providing high quality business enabling services to LIF, in supporting the delivery of DSTG and Defence outcomes.
These functions include Information Records Management, Workforce Planning, Business Administration, Event Coordination, Support to ADF Operations and Program Management.
The Program Office team is embarking on an exciting journey, building a dynamic team within LIF and these positions will play a key role in designing and delivering products and services to enhance operational support across LIF.
In addition to being a part of the Australian Government's lead agency charged with applying science and technology to protect and defend Australia and its national interests, you will ALSO enjoy Australian Public Service conditions.
What we offer:
- 15.4% superannuation on top of your take home annual salary;
- Generous leave conditions - 15 days Personal/Carers leave, 20 days Annual Leave, Additional Leave day, Paid Parental Leave (in additional to government Paid Parental Leave);
- Christmas stand-down between Christmas Eve and New Year's Day (with no requirement to use your own accruals);
- APS 1-6 have access to flextime;
- Staff training and leadership development programs;
- Rewarding career outside of Canberra;
- Salary sacrificing options;
- Supported to take Defence Reservist Leave;
- Access to Flexible working arrangements (including home based work and/or part time working arrangements);
- Free onsite parking;
- Public café and onsite cafeteria available;
- Access to base facilities (pool and gym at RAAF Edinburgh); and
- Focus on health and wellbeing with Mental Health First Aiders and access to free and confidential Employee Assistance Program for employees and their families.
Our Ideal Candidate
Our ideal candidate will:
- Be a team player with the ability to openly engage across all facets of LIF Division, working together to contribute and achieve team goals;
- Able to organise all aspects related to Chief LIF engagements and meetings, in the form of: travel booking, agendas, briefings and other logistics;
- Display personal drive to actively support a team based and performance focused culture, including a shared responsibility for the achievement of team goals and objectives;
- Build trust and demonstrate integrity with internal and external stakeholders;
- Have well-developed organisational skills, responsiveness and the ability to have a flexible and adaptable approach to evolving priorities;
- Have effective communication skills with a broad audience, displaying well-developed written and verbal skills;
- Be solutions focused and proactive with a can-do attitude, exceptional stakeholder engagement skills with the ability to resolve problems and build positive relationships;
- Possess strong attention to detail with the ability to provide arcuate work outcomes; and
- Display integrity, reliability and strong personal drive to achieve objectives.
