Address
Form of workAbout Holcim:
Part of the world's largest construction materials company, Holcim is a global leader in cement, aggregates and ready mixed concrete and services. We've been servicing the infrastructure, construction and mining industries for over 100 years and employ more than 3,000 staff across 300sites in Australia and New Zealand.
We are seeking a highly organized and experienced Executive Assistant & Legal Secretary to join our dynamic team. The ideal candidate will provide comprehensive administrative support, with a focus on managing diaries, coordinating meetings, handling legal secretarial tasks, and ensuring effective communication. If you excel in multitasking, have a keen eye for detail, and thrive in a fast-paced environment, we want to hear from you.
About the role:
- Organize and coordinate meetings, appointments, and associated logistics.
- Manage meeting room requirements, accommodation, catering, and travel arrangements.
- Provide secretarial support for the General Counsel (GC) and Company Secretary (Com Sec).
- Handle domestic travel arrangements and reconcile monthly expenses.
- Prepare presentations, reports, and correspondence as needed.
- Proficient in creating Google Slides (PowerPoint) and other presentation formats.
- Type meeting minutes and manage documentation for team meetings.
- Handle communications on behalf of the teams, maintaining digital diaries.
- Arrange and accept meetings and telephone calls with a high level of professionalism.
- Reconcile and process monthly expenses and legal invoices.
- Manage expenses and pay invoices on behalf of the GC, Com Sec, and Legal team.
- Utilize legal secretarial skills and experience, including familiarity with ASIC.
About you:
- Executive support experience is essential.
- High proficiency in Word, Excel, PowerPoint, Google Apps, SAP, Monday.com, and other relevant systems.
- Understanding of legal invoice systems.
- Ideally, experience with ASIC.
- Strong organizational and multitasking abilities.
- Google suite experience is highly desirable
Why join Holcim?
As part of a global company, Holcim offers long term career paths along with a variety of training and development opportunities. Holcim is proud to be an industry leader in safety as well as environmental sustainability.
- Full training provided on equipment, systems and procedures
- A close-knit team on site backed by an inclusive culture company wide
- The chance to contribute to building some of Australia and New Zealands most iconic
- infrastructure
If you are detail oriented, self-motivated and proactive individual, looking for a company where you will get noticed and encouraged to progress in your career, we'd love to hear from you. Apply now!
