Executive Assistant/Office Manager

Boutique's client, a global leader in the digital health space, is searching for an approachable and professional Executive Assistant to support the Global CEO and Founder and a locally based Managing Director.
  
A key component of a high-performing and passionate team, this role requires efficiency, flexibility, and meticulous organisation as you will be responsible for the management of two very demanding schedules.
  
The role involves remote assistance for the CEO when he is not in Australia and heavy support during the times when he is onshore; current schedule sees him visiting the Australian headquarters every 4-6 weeks. Support for the Managing Director is centred at the North Sydney Office.
  
Specifics of the role include but are not limited to:

• Managing CEO and MD’s calendar, organising meetings, emails and workload
• Arranging CEO and MD’s (& occasionally the broader team’s) international and domestic travel
• Attend meetings as required and take minutes
• Assist with ad-hoc projects, including research and project management
• Reconciliation of credit card statements
• Assisting with the CEO’s other business based in Australia, and personal assistance when he is in Australia for him and his family
• Office management duties include but not limited to; fire warden, manage stationery and kitchen supplies, liaising with tradesmen and building management
• Admin tasks include but not limited to; printing, binding, meeting prep, answering calls, getting mail for the CEO and MD
• Event planning such as offsites, parties and staff training sessions

To be considered for this role, you will have a minimum of 5 years’ experience as an EA and a demonstrable understanding of the unique support needs and expectations of high-net-worth individuals. You will need to be adaptive and have extensive experience in handling detailed international travel arrangements.
  
Success in this role will require confidence, proactiveness, discretion and trustworthiness. Strong computer literacy, excellent communication skills and flexibility are essential.
  
If you match the above requirements and this unique opportunity excites you, then apply today!