Executive Assistants Level 4 And Level 5

Ideal candidates must be highly organised, proactive problem solvers with strong communication skills. Given the dynamic nature of ASIS’s working environment, we rely on Executive Assistants to be flexible and consistent while maintaining confidentiality within a discreet intelligence environment.

Using initiative, successful candidates will be required to perform a diverse range of support duties in support of ASIS priorities, while also ensuring the efficient day to day running of the SES Band 1 or SES Band 2 office. ASIS Executive Assistants act as the first point of contact for the executive, speaking to the wider Service, external government departments / agencies and industry partners. Successful candidates will be expected to operate under limited supervision and work well as part of a team.

ASIS values workplace diversity and is committed to providing a supportive, inclusive and respectful work environment. We encourage applications from Aboriginal and Torres Strait Islander People, women, people with disabilities, people that identify as LGBTIQ+ and people from culturally and linguistically diverse backgrounds.

WHAT WE OFFER

We offer a competitive salary package including 22 days annual leave, shutdown between Christmas and New Years Day, 15.4% employer superannuation contribution, access to flex time and generous paid parental leave. Full and part time positions as well as flexible work hours can be negotiated.

All positions are office-based and located in Canberra, with conditions of service similar to those in the Australian Public Service, including superannuation.

Role: Executive Assistant (L4-5)

Key Responsibilities and Tasks

·        Support ASIS SES Band 1 or SES Band 2 officers to ensure ASIS priority objectives are completed.

·        Oversee and coordinate ASIS SES Band 1 or SES Band 2 officers correspondence, calendar and expenses. Coordinate complex scheduling and calendar management as well as information flow to senior executives.

·        Maintain and refine internal processes that support senior executive officers and coordinate internal and external resources to achieve impact. Manage senior executives’ travel logistics.

·        Manage communication with the executive, the wider Service, and external Australian Government departments / agencies and industry partners.

·        Maintain professionalism, integrity and strict confidentiality with all materials.

Core Skills / Education, qualification and experience requirements

The following will be highly regarded, however on the job training will be provided where required:

·        Experience in administrative and executive support roles

·        Effective organisation and prioritisation skills, strong time management and the ability to manage and coordinate multiple concurrent projects

·        Excellent written and verbal communication skills

·        Experience in developing and maintaining successful client / customer relationships and maintain relationships at all levels

·        Ability to anticipate the needs of the senior executive officers

·        Understanding of the Australian Public Service and the National Intelligence Community

·        Experience overseeing budgets and expenses