Executive Business Assistant

The Organisation

We are currently seeking an experienced and energetic Executive Assistant for our client, a global leader in the Technology sector. Located in North Sydney, you will have the opportunity to be a part of a dynamic organisation with a culture that fosters creativity, collaboration, and innovation. 

Supporting the leadership executive and broader team, the role requires a skilled professional with exceptional communication skills, organisational skills, a proactive mindset, and a passion for driving excellence. The successful applicant will manage a high and time sensitive workload with confidence and efficiency, ensuring seamless operations for the leadership executive and broader team.

The Opportunity

Your duties will include, but are not limited to:

• Developing and executing executive communication plans, including internal communications, customer case studies, and participation in industry events.
• Assist in creating content for meetings, internal communications, and social media posts.
• Manage executive calendars, including strategic appointment prioritisation and end-to-end travel planning.
• Coordinate large scale team meetings ensuring smooth execution.
• Organize team off-sites and events, handling logistics from inception to completion.
• Manage expense submissions, budget oversight, and reporting.
• Implement a comprehensive internal communication strategy to drive employee engagement and alignment with organisational goals.
• Maintain confidentiality and professionalism in handling sensitive information.
• Develop a deep understanding of the business group strategy, acting as a valuable information resource.
• Prioritise tasks effectively to meet deadlines and solve problems efficiently.
• Maintain organisational charts, contact lists, and distribution groups.
• Facilitate onboarding for new hires, ensuring a seamless technology setup and positive experience.
• Monitor team training completion and consolidate awards nominations.
• Coordinate catering and meeting room requirements.
• Manage purchase orders and expenses, ensuring compliance.
• Perform other administrative tasks as required.

Requirements

The ideal candidate will have:

• Experience in Executive Communications and Business Administration for corporate executives.
• Experience supporting multiple leads or providing one-to-one support at a leadership level.
• Experience in the technology sector is preferred.
• Proficiency in Microsoft suite (Outlook, PowerPoint, OneNote, Teams, SharePoint).
• Demonstrated initiative and ability to prioritise effectively.
• Strong administrative skills and attention to detail.
• Proactive team player with excellent written and verbal communication skills.
• Ability to use data and metrics to drive improvements and influence cross-functional teams.
• Proficiency in English, both written and verbal.
• Experience working with partners in the APAC region is advantageous.
• Experience creating and implementing joint marketing plans with global strategic alliance partners.

For more information you can email Travis Jenkins from our Sydney office at **************@astoncarter.com quoting Job Reference 541323, or alternatively apply here to register your interest.