Executive Services Officer

About Maranoa Regional Council: Maranoa Regional Council is a dynamic and forward-thinking local government entity dedicated to serving the Maranoa Region and its communities. We are committed to excellence, innovation, and fostering positive relationships with our stakeholders.

Position Overview:

As the Executive Assistant to the CEO and Mayor, you will play a pivotal role in providing exceptional professional and highly confidential administrative support. This role acts as a key liaison and facilitator for customer service and communication within the Office of the CEO and Mayor, both internally and externally.

Key Responsibilities:

• Act as the initial point of contact and handle enquiries from internal and external stakeholders seeking information or views from the CEO and Mayor.
• Assist in managing and coordinating the CEO and Mayor's time, priorities, and schedules.
• Coordinate meetings with VIPs, Members of Parliament, and other key stakeholders on behalf of the CEO and Mayor.
• Stay alert to potential issues and proactively bring relevant information to the attention of the CEO and Mayor.
• Provide project support, research, and assistance as required by the CEO and Mayor.
• Maintain accurate records of customer requests, emails, and correspondence within the Council's Document Management System and Customer Request System.
• Assist in the preparation of reports, presentations, and council meeting agenda reports for Council meetings and briefings.
• Coordinate Executive Leadership Team (ELT) and Senior Management Team (SMT) meetings and agendas.
• Collate information and assist in the preparation of corporate reports and registers.
• Identify and propose opportunities for continual service improvements.

Qualifications and Licences:

• Current C (Car) Class Driver Licence.
• Degree with substantial experience or equivalent qualifications and experience.
• Strong interpersonal skills and the ability to foster positive relationships.
• Effective organisational abilities and the capability to manage priorities under tight deadlines.
• Exceptional discretion and ability to handle sensitive information confidentially.
• Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
• Ability to work independently, adapt to changes, and maintain professionalism.
• Previous experience in local government or a similar role is advantageous but not mandatory.

Details and Benefits:

• Location: Roma, Qld
• Full-time position - 36.25 hours per week
• Queensland Local Government Industry (Stream A) Award ? State 2017 -Level 5
  
• Superannuation & Annual Leave Loading
• 5 weeks annual leave
• 15 days personal leave
• Fortnightly Rostered Days Off (RDOs)
• Employee Assistance Program & Social Club
• Salary sacrifice facilities (rural remote rent assistance, novated leasing, additional super contributions)
• Relocation assistance available - terms & conditions apply

How to Apply: please submit your:

• Covering letter stating why you are interested in the position and what you will bring to Maranoa Regional Council.
• Current resume (CV).
• Address the questions presented in the application form.

We recommend you prepare these documents before you commence your online application because you will be asked to upload them.

This position not quite right for you? We also welcome applications for other executive positions within Maranoa Regional Council based on this advertisement.

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Maranoa Regional Council is an equal opportunity employer, and we encourage applications from candidates of all backgrounds. We actively support diversity and inclusion in our workplace. Applications will be reviewed as they are received, and interviews may be conducted prior to the closing date.

Applications from agencies will not be reviewed or considered.

This role will require reference checks, medical assessment including drug and alcohol screen, driver's licence check and criminal history check.

Council reserves the right to close the listing early if a suitable candidate is selected.

For more information:

Website: www.maranoa.qld.gov.au

Telephone: 1300 007 662