Executive Support Coordinator

Grassroots mental health organisation requires experienced Executive Support Coordinator for immediate start

Your new company 

Hays has partnered with a Northern Territory-based mental health support organisation. Our client is a purpose-driven organisation founded in 1987 by a passionate team with a vision for the future of mental health care. The mission of the business is to provide early intervention, evidence-based mental health and recovery support and increase community understanding and awareness.  

Your new role 

The Executive Support Coordinator reports directly to the Chief Executive Officer and works closely with the Human Resources Team Leader, Board and Executive Team, as well as a very broad range of stakeholders including Government funders, commercial partners, regulatory agencies, mental health sector organisations and other external parties. The Executive Support Coordinator will be responsible for providing a range of prompt, high quality, confidential administrative and Executive Support to the Chief Executive Officer, Executive Team and Board.  Duties may include and are not limited to:

• Provide high level of Executive Support to CEO including research and project support, coordination of meetings, travel, record and register management

• Assist in the preparation of briefing notes, drafting correspndence for the CEO to ensure timely and effective communication

• Assist the CEO in matters relating to all boards and committees, including liaising with board members, preparing all documents and presentations for board meetings and providing minutes

• Coordination of Board orientation and induction materials, maintaining a record of Board training, induction and other support activities, coordination of Board orientation and induction materials, maintaining a record of board training, induction and other support activities

• Manage the administration of memberships

• Research, coordinate and prepare the compilation and dissemination of information about issues impacting the organisation. 
• Manage the review and creation of required Board documents in consultation with the Chief Executive Officer
• Monitor multiple outlook inboxes and provide support for roles within Business Services as required
• Assist in the development and maintenance of all Business Supports policies and procedures in conjunction with other members of the Business Supports team
• Provide administrative assistance to HR team as required

What you'll need to succeed 

• Minimum of a Certificate IV in Business Administration or equivalent experience of three years.
• Experience in providing a range of high level administrative/Executive Support services, including preparation of correspondence and minute taking.
• Competent use of a range of computer systems, including email and Office 365 and willingness to learn other systems as required.
• Demonstrated high level written and interpersonal communication skills, with the ability to interact with a diverse range of people.
• Demonstrated ability to be flexible, manage workload, in a changing environment, and prioritise to ensure deadlines are met.
• High level of accuracy and attention to detail and instructions.
• Action orientated, flexible, innovative approach and a demonstrated willingness to assist others.
• Demonstrated ability to analyse and exercise good judgement, discretion and confidentiality in problem solving.

• Current police check, 

What you'll get in return 

• Permanent role, immediate start

• Salary sacrifice available

• Amazing, supportive team

• Persons with lived experience of 

What you need to do now 

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Olivia on 8943 6009 or ***********@hays.com.au

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.