Address
Form of work- Dynamic role with varied responsibilities
- Interact with senior stakeholders
- Expand your skill set and broaden your experience
Be challenged and imagine with us
As an Executive Support Officer, you will play a crucial role in providing high-level executive and administrative support to the Director Future Students (International). You will be responsible for ensuring the smooth operation of the Directorate and Global Office unit by handling various administrative functions. Additionally, you will assist the Director and Executive with strategic projects as needed and support other team members with major activities related to team building, culture, external events, and visitor assistance. This role also entails serving as the designated Travel Arranger for the Global Office and assisting in managing a shared workspace with other departments.
As a part of your role you will:
- Provide high-level executive and administrative support to the Director Future Students (International), including managing schedules, coordinating meetings, and handling correspondence.
- Support the Executive Officer and Director in strategic projects by conducting research, preparing reports, and facilitating communication.
- Assist team members of the Global Operations team with various activities such as team building, culture initiatives, external events, and visitor assistance.
- Serve as the nominated Travel Arranger for the Global Office, coordinating travel arrangements and accommodations for staff as needed.
- Assist in the management of a shared workspace with other departments, ensuring a conducive and organized work environment.
This continuing position is full time at a HEW 5 Higher Education Level and will be based at Callaghan Campus (Awabakal and Worimi land).
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.
For more information click here – Our Uni.
About the Unit
The Global Engagement and Partnerships (GEP) Division is responsible for delivering the University of Newcastle’s lead strategies, including Internationalisation, a foundational element of the strategic vision Looking Ahead (2020-2025).
The division engages collaboratively across the globe, building the University’s profile and reputation and creating diverse opportunity for students, staff, alumni and community. Through the Global Engagement and Partnerships Strategy, the division develops partnerships with like-minded institutions and industry to drive high quality research and world-class education, and deeply engages an integrated global community of alumni and friends.
What we offer
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
- The remuneration for this position is from $74,863 - $86,842p.a. + superannuation and is commensurate with skills and experience
- Flexible working arrangements (in line with the University’s Flexible Work Policy
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more
- Wellbeing programs
Join our dynamic team and take on a role that offers exciting opportunities for professional growth and development. If you're ready to make a difference and contribute to the success of our organization, apply now!
Your next steps
Please visit here for a guide on how to apply for a role.
If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.
Your application must include:
- Your resume
- A cover letter outlining your motivation to apply for this opportunity
- A statement addressing the Essential Criteria listed below:
Completion of a relevant degree without subsequent relevant experience; or completion of an associate diploma and at least 2 years subsequent experience delivering professional, secretarial and administrative support to a senior manager in a University or similar complex environment; or specialist and relevant administrative experience; or an equivalent combination of relevant experience and/or education/training.
- Demonstrated ability to exercise initiative and judgement as well as discretion and complete confidentiality in the workplace.
- Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
- Highly developed organisational skills, including the ability to prioritise and manage multiple and competing priorities and stakeholder expectations.
- Advanced computer and database skills, including advanced experience in Microsoft Office suite (particularly Word, Outlook and Excel) and experience using corporate financial systems and managing invoicing and expense processing.
Please upload your Cover Letter and response to the requested Criteria as one PDF document.
Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).
For specific position enquiries, please contact Shree Andrew, Executive Officer on (02) 49218863 or via Shree.Andrew@newcastle.edu.au
Having Difficulties? Please reach out to us: employment@newcastle.edu.au
Closing date: Sunday 3rd March 2024 at 11.59pm AEDT
We are excited to be Looking Ahead with you
