Executive Support Officer (Finance)

Provide a range of Executive Support and administrative services to support the Executive Director

Position: Executive Support Officer
Start: ASAP
Duration: 12 Weeks
Salary: $43.20/h + superannuation
Hours: 35 Hours Per Week -
Location: Parramatta, NSW
Overview Provide a range of Executive Support and administrative services to support the Executive Director and their divisional teams to achieve organisational objectives.
Key Accountabilities and Responsibilities

• Assess and prioritise requests to facilitate the optimal use of the executive’s time.
• Manage the Executive Directors calendar, information flow, records and correspondence, coordinate travel arrangements, and schedule and support meetings to facilitate the effective management of their agenda.
• Draft and prepare correspondence, agendas, minutes, presentations and briefing notes to support the achievement of business requirements.
• Gather, collate and provide background information for the executive to support informed decision making and planning.
• Provide administrative and logistical support to facilitate adherence to relevant agency policy (e.g. flevehicle, accommodation and travel bookings and use).
• Maintain and update administrative practices, systems and procedures to improve efficiency and
• service delivery.
• Build and maintain relationships with other business areas to effectively arrange and set-up for
• meetings and manage the flow of business information and activities.
• Works with supervision and guidance to achieve overall work commitments developed in agreement with the Executive Director.
• Acts independently to determine day-to-day priorities and negotiate matters related to area of responsibility.
• In matters that are sensitive, high-risk or business-critical, the role consults with team members and manager to agree on a suitable course of action.

Key Challenges:

• Undertaking accurate and consistent work within a high volume and changing environment
• Managing competing priorities and providing consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and discretion.
• Liaising appropriately with a range of internal and external stakeholders with an understanding of their interests and relationship with relevant projects or programs.
• Exercising discretion and judgement in prioritising and organising access and information flow to the Executive leadership team

Appointments are subject to the following checks/ clearances:

• Reference checks
• Right to Work in Australia
• National Criminal History Record Check in accordance with the Disability Inclusion Act 2014

When applying for this role, please include a Word version of your resume (not PDF). Please note that only Australian based applicants will be considered for this role.
By applying for this position, you give MBC Recruitment the Right to Represent you for the position of JP00010963 – Executive Support Officer. You can only be represented by one Agency for this position. Your details may be provided to the Client to progress your application.