Executive Team Administrative Support Officer

Executive Team Administrative Support 

Location | Location Flexible – Erina, Newcastle, or Tamworth  
Hours | Full-time (1.0 FTE/ 38 hours per week)
Application close date | 9am Friday 26th April 
Annual full-time equivalent salary | $77,585 - $85,422 + super + salary packaging*

Join the Executive Operations Team to work directly with the Executive Managers to provide a high level of contemporary Administrative Support to deliver on the operational and strategic goals of the PHN.

Why work for us 
We are a values-driven organisation and are proud of our culture and the benefits we offer. We employ highly motivated and passionate people who work together to deliver innovative, locally relevant solutions that measurably improve the health outcomes of our communities. Our values are the basis of everything we do including how we work with each other and the way we connect with our industry partners and the wider community.  We are proud to have been recognised by the 2023 Australian Business Awards as an Employer of Choice. Being an Employer of Choice means that the PHN has been recognised nationally as a well-managed, high-performing, industry-leading organisation that provides a stimulating and supportive workforce.

We pride ourselves on being supportive and flexible and offer a great range of benefits including: 

• Salary packaging up to $15,900 (Less tax can mean more take home pay). 
• Up to $2,650 of pre-tax income can be used to pay for entertainment expenses (meals, holiday accommodation etc.).
• Hybrid model of working from the office and home – wfh up to 60% of working hours
• Professional development / Education & Training opportunities.
• Corporate Fitness Program (Fitness Passport - access to 650 Gyms & Swimming Pool Facilities).
• Assistance Program support (EAP).
• Health & Wellbeing Initiatives including 2024 Pride in Health & Wellbeing membership.
• Safe driver training.
• Collaboration with passionate like-minded professionals.
• Additional Leave for family & community responsibilities.
• Additional leave between the Christmas and New Year period.
• A supportive team environment.
• Ability to purchase additional leave.

About the role 

The Executive Team Administrative Support Officer will need to be highly organised and possess excellent attention to detail as well as advanced communication skills to ensure the conflicting priorities and schedules of the Executive Team are managed. In this role you will be responsible for diary management, coordination of meetings, preparation of meeting agendas and files and organising and coordinating the travel and accommodation requirements for Executive Managers when on PHN business. This role will also work closely with lead Managers and strategy project officers to support the Executive Managers in the planning and coordination of the activities and deliverables; coordinating and ensuring that strategy reporting is delivered to the relevant Executive Manager for review and submission to the Board and Board Subcommittees on time.

The Executive Team currently consists of:

• Executive Manager - Primary Care Improvement
• Executive Manager - People, Operations and Engagement
• Executive Manager - Commissioning
• Executive Manager - Populations, Access and Performance
• Executive Manager - Finance and Reporting

The successful candidate will have:

• Minimum 2 years’ experience in providing high-level contemporary administrative and organisational support to senior management positions.
• Demonstrated ability to plan, organise and prioritise work for self and the Executive; this role is in an environment with multiple and conflicting demands.
• Demonstrated high level of discretion, diplomacy and sensitivity when dealing with confidential matters.
• High level competence using a range of software packages including the full suite of MS Office.
• Demonstrated ability to: draft and format complex written documents; and record and document meeting minutes.

How to apply:

•  Please address the selection criteria in your cover letter. You will find the selection criteria in the position description which can be found after clicking "Apply" in the supporting documentation section.
• Submit your cover letter and resume to the PHN by hitting the "apply now" button.

For more information, please contact Darren Crouch, Executive Manager - Finance & Reporting on 0447 109 ***. 

Our Commitment to Diversity 

We believe that our differences are what make us great. Whatever our race, gender identity, intersex status, ability, religion, beliefs, or sexual orientation. We are on our journey to continuously work to call out bias and celebrate workplace inclusion as guided by our Diversity, Inclusion and Belonging strategy.

Additional Information

*Salary: This role is classified as Grade F – J within our Enterprise Agreement and the rate will be dependent on skills and experience/qualifications. New appointments are generally between grade F – H. 

The current PHN policy requires employees to have received 3 Primary doses of an approved COVID-19 Vaccination.