Executive Support Officer

What you'll be doing
The Executive Support Officer plays an important role in ensuring that the Office of the General Manager, Integrated & Community Health operates in an efficient and professional manner and that all tasks are attended to in a timely manner.
 
The Executive Support Officer will provide high level, comprehensive executive secretarial and administrative support to the General Manager, Integrated & Community Health.
 
This role encompasses the need for high level organisatonal skills, excellent written and verbal communication skills.  The need for initiative and analytical thinking.  The Executive Support Officer must be able to work in a fast-paced environment and able to coordinate competing priorities.  Negotiation skills are essential in this role.
 
The Executive Support Officer works closely with the Manager Executive Support, Directors, Senior Managers and staff within Integrated & Community Health, and must remain professional, courteous and positive at all times and act in accordane with the Code of Conduct and other organisational policies.
 
Due to the nature of the role, and in order to support the General Manager, the Executive Support Officer may be required to travel and work across multiple sites within the Western Sydney Local Health District (WSLHD).

 Perks of working within Western Sydney LHD:

·       Paid Allocated Day Off (ADO) every month, in addition to your annual leave (For fulltime staff)

·       Salary Packaging - lowers your taxable income and increases your take-home pay. (Applicable for eligible employees)  http://wslhdintranet.wsahs.nsw.gov.au/salary-packaging-with-smartsalary 

·       Meal entertainment lowers your taxable income and increases your take-home pay.  (Applicable for eligible employees) http://wslhdintranet.wsahs.nsw.gov.au/salary-packaging-with-smartsalary

·       Employee Assistance Program (EAP) professional counselling and coaching service that offers confidential, short-term support for work-related and personal issues, which you and your immediate family can access

·       Managers Support - Employee Assistance Program (EAP) professional consultative service for all managers, HR or senior staff that is confidential and unlimited for people management support

·       Fitness Passport - permanent employees and their immediate family members can sign-up for this affordable membership which allows access to an extensive range of gyms, pools and fitness services from multiple providers across NSW, (not available for temp employees- remove if position temporary)

·       Generous leave conditions in accordance with NSW Health (State) awards

·       Recognition of prior relevant service may be considered toward commencing salary 

·       Leave may be transferrable from other public sector agencies in accordance with leave mobility provisions

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.  For more information, please visit: https://www.steppingup.health.nsw.gov.au/  Aboriginal and/or Torres Strait Islander people are encouraged to apply.

Please note: To be eligible for permanent appointment you must hold current Australian work rights (I.E Australian citizen, permanent resident or NZ citizen with a current passport).

Selection Criteria:

1. Demonstrated experience providing high level Executive Support including diary management and preparing executive documents.
2. Demonstrated organisational skills including the ability to problem solve, prioritise requests, manage workloads and meet deadlines.
3. Demonstrated high level communication skills, both verbal and written including attention to detail.
4. Demonstrated advanced proficiency in business writing including briefs, replying to Ministerials and complaints.
5. Demonstrated proficiency in the use of variety of Microsoft office suite, including electronic records management system (Hewlett Packard Enterprise Content Manager (HPECM) previously known as TRIM/HPRM).
6. Proven ability to exercise sound judgement in a changing environment, often under tight timelines, high volume, and high-pressure conditions.
7. Proven ability to work effectively independently and in a team, follow established processes, respond to feedback, and adapt to continuous quality improvement.
8. Unrestricted NSW Drivers licence and willingness to travel as needed.

Need more information?
  1) Click here for the Position Description
  2) Find out more about applying for this position
For role related queries or questions contact Vesna Janjic on ************@health.nsw.gov.au

Applications Close: 5th May 2024