Executive Support Officer (A03 Equivalent)

Are you a highly organised and detail-oriented professional seeking a challenging opportunity to support executive functions in a dynamic environment? We are currently seeking an Executive Support Officer.

• Pay rate 46+p /h + super
• Located in Brisbane QLD
• ASAP to 6 months assignment with potential to extend, pending business and performance requirements

About the role
As an Executive Support Officer, you will be responsible for providing confidential executive assistance and managing administrative functions associated with the General Manager, Major Projects. This includes managing executive emails, maintaining electronic diaries, preparing for high-level meetings, and providing secretariat support to the Major Projects Senior Leadership team. Your responsibilities will include:

• Provide confidential executive assistance to the General Manager, Major Projects.
• Manage the General Manager's electronic diary and organise meetings, accommodation, and travel arrangements.
• Prepare the General Manager for high-level meetings, boards, and steering committees by providing meeting papers and briefs.
• Liaise with internal and external stakeholders on behalf of the General Manager.
• Screen telephone calls and written correspondence, redirecting enquiries where appropriate.
• Provide secretariat support to the Major Projects Senior Leadership team and other board and steering committees.
• Assist the Office of the General Manager team with project work as required.
• Build and maintain relationships with stakeholders at all levels.

About You
To thrive in this role, you need:

• Positive attitude and ability to remain focused during periods of uncertainty.
• Ability to analyse information critically and remain composed during high-stakes situations.
• Supportive of change and willing to actively engage in change management activities.
• Recognises and celebrates achievements in own and others' work.
• Takes personal responsibility for health, safety, and wellbeing.
• Must have full working rights in Australia.
• Be able to pass and hold national police check.

To apply, please submit with your updated resume and a brief cover letter detailing your relevant experience. Please note this role closes on the Monday 8th April, only suitable candidates will be contacted.

At HOBAN we embrace diversity, inclusion and equal opportunity. We welcome and encourage applications from people from all backgrounds.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email ***********@hoban.com.au or visit hoban.com.au/adjustments.