Executive Support Officer

The Strategy and Engagement Division manages and coordinates all executive government needs of the QRA including Cabinet, Parliament and Executive Council liaison, Information Management, Correspondence, Queensland Reconstruction Board matters, stakeholder engagement, issues management, media and communications.

Your role will coordinate activities of the General Manager and support the wider divisional team with day to day operations.

Provide high quality confidential administrative and Executive Support to enable the delivery of General Manager priorities.

• Coordinate day to day activities of the General Manager including emails, calls, briefing material and other requests efficiently and to a high standard while providing advice on the appropriate course of action within a dynamic and often time critical team environment.
• Ensure efficient and confidential management of matters requiring the General Manager's attention, determine high priority issues and direct them with relevant background information to the appropriate action officer.
• Provide Executive Support (for example, contacts, appointments, diary) for the General Manager including the preparation of briefing material for meetings, ensuring meeting minutes are distributed and action items completed appropriately.
• Oversee the management of facilities operations and activities for QRA and related policy, reporting and communication with building management and internal stakeholders.
• Apply relevant policies and procedures to administrative tasks including, but not limited to corporate card, travel claims and gift registers for the division.
• Coordinate and review correspondence and communication documents and assist with the coordination of enquiries including directing calls from the reception phone.
• Provide timely administrative support to the division including event and travel bookings, facilitating event and travel planning activities and processing expenses.
• This role has one direct report and reports to the General Manager.

To find out more about QRA visit our website, or reach out to the contact officer for more information about this role.

***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button***

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.