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- Executive Support Officer - Faculty of Health Sciences & Medicine
Part-time (0.8 FTE) Fixed term Appointment for 2 years
Reference number: 100791457
About the position
As Australia's first private University, Bond University based at Robina, Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.
- Showcase your Service Orientated Administration/ Executive Assistant experience.
- Integral role supporting Executive & Senior Staff and Contributing to Strategic Initiatives.
- Part-time, Great Gold Coast location and Excellent Benefit Package.
- Free staff car parking
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Staff wellbeing program
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#
Reporting to the Business Manager, Faculty of Health Sciences and Medicine, this is a part-time position (0.8FTE). You will be an integral part of the Executive and Business Services (EBS) Team, working closely alongside the Executive Assistant, provide support to the Executive Office, Business Manager, Faculty Business Director, and other senior staff. In this position you will work across a broad range of areas including coordinating records, providing secretariat functions to committees and high-level meetings, preparing correspondence, and supporting the Executive Dean, Deputy Dean and Faculty Business Director with management of stakeholders, events, reporting, and communications.
About the person
The Faculty of Health Sciences and Medicine welcomes applications from candidates with previous experience in a service-oriented or Executive Assistant position, who work effectively as part of a team with a customer-first focus while contributing to team outcomes.
We are looking for a dynamic individual who thrives on working autonomously and can manage multiple priorities whilst being part of a collaborative team in a busy and growing environment. Furthermore, will be interested continuous improvement, cross-training, and potentially progressing your career within the faculty.
We are looking for someone who:
- Enjoys working independently, managing multiple tasks with excellent attention to detail, and meeting competing deadlines while being part of a collaborative team.
- Is willing and able to provide and receive cross-training, to assist and/or take over the duties of team colleagues, and to learn and/or create and implement effective processes and systems.
- Has excellent interpersonal and communication skills (written and oral) for communicating with a range of people.
- Can operate computer systems and software packages such Microsoft Office/Suite to a high standard.
- Has strong organisational and planning skills, including the ability to prioritise workload, meet deadlines, and demonstrate flexibility without compromising standards of service and quality.
- Has well-developed problem-solving skills while maintaining continuous improvement values and will work harmoniously with others whilst contributing to team outcomes.
The salary for this part time {0.8 FTE} position commences at $53,213.84 per annum (Full-time Equivalent is $66,517.31 per annum), plus 12% superannuation per annum.
Please note: The fixed term of this employment contract will be for up to two years, with twelve months' probation. The prospect of conversion to a continuing employment contract will be discussed at the end of the contract term.
Additional information
Position-related enquiries can be directed to Ms. Chloe Hartnett, Business Manager, at .
Application and submission details
For further details regarding this appointment, please reference the
Applicants can apply using the Apply Now button. All candidates are required to register online via our candidate portal prior to submitting an application. We request that you submit the necessary supporting documents to support your online application. These documents should include your Curriculum Vitae/Resume and a Cover Letter addressing the Selection Criteria outlined in the Position Description above.
For current Bond University staff, apply directly via , log in with staff credentials, from the Home dashboard select Careers, select the role and apply.
If you require any assistance with your application submission, please visit .
Applications close: 5:00pm, Wednesday 27 March 2024
Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.
Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.
Conditions of employment are offered under a Bond Workplace Agreement (BWA).
Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality and diversity. In line with Bond University's values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.
#Eligibility criteria or membership fees apply
*Good Universities Guide 2006-2022
Applications close:
27th March 2024
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In the spirit of reconciliation, Bond University acknowledges the Kombumerri people, the traditional Owners and Custodians of the land on which the university now stands. We pay respect to Elders past, present and emerging.
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