Executive Support Officer, Office Of The Governor

The Executive Support Officer (ESO) role will deliver quality administrative services to support the Governor and Spouse program, assist in the preparation of the Governor’s official diary and correspondence, work to ensure that key operational arrangements for the Government House Estate are maintained and assist in facilitating the Governor’s statutory and constitutional responsibilities as required.

DUTIES:
• Maintain to a high degree of accuracy the Official Diary, in consultation with the Executive Officer, ensuring that it reflects all the commitments of the Governor and Spouse Program and key operational arrangements for the Estate.

• Administration of inwards and outwards correspondence including assessment and drafting of correspondence. Ensure information and records management systems are updated and maintained to reflect the current status of correspondence.

• Administer the record keeping requirements of the office, including the monitoring of public notices, finalisation and filing of official files, maintaining the electronic document and records management system and provision of support to other staff in the creation, retention and finalisation of files as required.

• Assist with administration of the presentation of Australian Honours and Awards in Queensland both at Government House and other locations as required, including updates to database and website, administration within the Office of the Governor and the allocation of recipients to nominated events.

• Support the invitation process in collaboration with the Aide allocated to the event. This includes the development and dispatch of invitations and guest lists, liaising with internal and external stakeholders and the development of supporting correspondence.

• Undertake telephone duties including both sensitive and general public enquiries.

• Actively engage in identifying and supporting continuous process improvement initiatives.

• As required, provide input into official reporting requirements of the office including the monthly Leadership Team Report.

• Participate in all Office of the Governor core training programs, training and development activities specific to the position.

• As required, perform any other duties that are reasonable and lawful as directed.

Applications to remain current for 12 months.

Job Ad Reference: QLD/546735/24

Closing Date: Sunday, 10 March 2024