AddressOur client, a growing, global financial services organisation has an immediate need for a Facilities Coordinator for a long term, temporary engagement.
The Role:
Reporting to the Office Manager, this person will be responsible for the coordination of all Facilities tasks and services in the premises; contribute to budget forecasts, quality control and service delivery; be involved in OH&S related activities & facilities management.
Key Responsibilities:
- Develop strong relationships with stakeholders, users and vendors including managing vendor relationships and contracts.
- Pro-actively induct Vendors and manage OH&S performance.
- Manage property and tenancy related issues.
- Assist with financial and administrative requirements.
- Assist in the preparation of budgets, process invoices and prepare accruals.
- Assist with facilities management reporting.
- Liaise with building manager regarding day-to-day tenancy issues, including cleaning services.
- Coordinate office facilities maintenance, furniture and fixtures repair and maintenance.
- Inspect facilities on a daily basis, and conduct major facility audits on a monthly and quarterly basis, taking note of maintenance and OH&S issues and keeping records of inspections, maintenance reports, certificates and compliance documentation.
- Participate in Minor Churn, Moves and assist in the coordination of Capital exp. Projects.
- Develop, initiate and/or maintain safety programs for client’s needs (storm, evacuation, first aid, BCP etc.)
- 3+ years of experience within facilities management
- Good understanding of financial management and controls.
- Demonstrates organizational abilities by effectively handling multiple tasks, meeting deadlines and setting priorities.
- Ability to manage multiple tasks, attention to detail and ability to remain task focused.
- Ability to communicate at all levels and build effective and professional relationships with clients and colleagues.
- Logical and analytical thought processes and good problem-solving skills.
- Strong negotiation and influencing skills.
- Demonstrates initiative, enthusiasm and can work autonomously, as well as in a team environment.
- Logical and analytical thought processes and good problem-solving skills.
- Good working knowledge of mechanical/hydraulic services is desirable.
- Good working knowledge of the Occupational Health & Safety Act.
- Experience and basic working skills with Microsoft packages – particularly Word, Excel and Outlook.
