Facilities Support Officer - APS 2 (Ongoing)

The National Archives of Australia (Property & Security Section), is looking for a passionate, flexible and motivated individual, willing to learn and is excited to join our Facilities team.

The ongoing/full time position is located in our Archives office at Parkes, within the Parliamentary Triangle, Canberra on Ngunnawal Country.

What The National Archives has to offer:

• An inclusive working environment where the experiences and unique perspectives of Aboriginal and/or Torres Strait Islanders are recognised and valued as an integral component to the Australian Public Service (APS).
• A genuine commitment to the career development of Aboriginal and/or Torres Strait Islander employees.
• Diverse staff network, including Indigenous and Torres Strait Islander Employee Network, LGBTIQ+ Network, Disability and Carers Network, among others.
• Flexible working arrangements, superannuation entitlements, leave, and access to cultural leave.

About You:

• Willingness to learn & build a career, work under routine direction against established priorities and procedures while exercising some autonomy.
• Support and maintain effective relationships with internal and external stakeholders.
• Excellent interpersonal and communication skills.
• Demonstrated ability to communicate effectively in a diverse and inclusive environment.
• Ability to keep and manage records, use Microsoft Word, Microsoft Excel and other relevant software systems.
• Provide high quality client service to internal and external clients.
• Willingness to learn APS and Commonwealth values policies and procedures.

About the role:

• Assisting staff in receiving / delivering and monitoring of stationery.
• Mail room duties.
• Managing tasks associated with office and facility support.
• Ensure the National Archives facility remains safe & presentable and kept to a high functioning standard.
• Providing support to resolve reported facilities issues.
• Liaising with internal and external staff, escorting contractors.
• Conducting operations to ensure continual improvement of practices.
• Record keeping and office administration support duties.

You must hold and maintain a current Australian drivers’ licence and currently hold or have the ability to obtain:

• Construction Induction Card (White Card)
• Asbestos Awareness, and
• Electrical Test and Tag training

Eligibility: To be eligible for the role you must be an Australian citizen. If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a Baseline clearance level.

Requirements: You must also be able to meet the inherent physical requirements of this role which includes repetitive, sedentary, screen-based work and/or the ability to pack, sort, lift and relocate records in accordance with established work health and safety practices and archival principles. You may be asked to complete a questionnaire, as part of the recruitment process, to substantiate your fitness for duty. This questionnaire will be provided to those short-listed for interview and provides an insight into the activities of the Section.

Recruitability: Recruit Ability applies to this vacancy. Under Recruit Ability you will be invited to participate in further assessment activity for the vacancy if you choose to apply under Recruit Ability; declare you have a disability; and meet the minimum requirements for the position.

How to apply: Applications should be submitted via our e-recruiting system PageUp.

Your application should include:

• The names and contact details of at least two referees, including your current supervisor.
• Resume

• Statement (500 words maximum), describing how your skills, knowledge, and experience/qualifications would enable you to perform the duties of the role taking into account the “Performance Expectations” at the relevant classification and the National Archives’ Vision, Mission and Commitments as expressed in the Strategy 2030 and Our Values.

Recruitment Process and Timeline:

(Please note these are estimated timeframes)

Advertisement listing: 2 weeks open

Applicant shortlisting: 5-6 business days

Panel Interview: 2 weeks

Validation assessment: 3 - 4 weeks