AddressPosition Purpose
The Finance Administration Assistant role is to assist in several business-critical internal finance processes. You will support a national team, acting as a conduit between HBA Legal and our parent organisation, Crawford & Company
Overview of HBA
Crawford Legal Services (operating as HBA Legal) is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle. Whether as a stand-alone service provider or synchronising with other parts of the Crawford & Company network, we offer something very different when compared to traditional law firms. Our integrated model means clients’ challenges are tackled by our end-to-end approach across claims, adjusting and legal.While recently becoming part of the global Crawford business, we are continuing to operate as a stand-alone firm and trusted advisor to underwriters, brokers, insurers, insureds, corporates and governments across Australia. We lead the way in these markets when it comes to creative problem solving and commercially oriented solutions. We pride ourselves on alternative solutions to legal challenges and exceptional outcomes for clients aligned with their business goals.
Key Responsibilities
In this role, you will be responsible for:
- General Finance
- Assist with monitoring the cash flow including the management of HBA Legal cash flow spreadsheet.
- General data entry/filing
- Facilitating the Accounts Payable processes including creditors, anticipated disbursements, online court payments and conduct money, including providing remittances when requested
- Entering firm payable invoices and managing relationships with suppliers. Pay firm payable invoices and matter disbursements on a weekly basis.
- Reconciliation of disbursements paid and entered, including cross-checking of account entered details to ensure payment is being made to correct bank accounts.
- Enter, manage, and create intercompany invoices.
- Billing and support
- Answering finance related queries from admin staff
- Daily monitoring of HBA Accounts inbox, including review of payment requests, responding to external and internal queries
- Processing of staff reimbursements.
- Create and update/amend client rates within Affinity. Ensure new client agreements or client correspondence are provided for audit purposes. Revalue WIP and apply new rates. Confer with admins and fee earners regarding rate issues. Keep record of rate amendments and client agreements.
- File and reconcile within Xero.
Administration
- Support the onboarding of new starters of HBA Group:
- Liaise with fee earners re: practicing certificate reimbursement.
- Set up new employees with Firm Time code in Affinity.
- Add new starter to insurance.
- Remove/add employees to firm Uber account.
Key Capabilities
To be successful in this role, you must be able to:
- Contribute well to the team and work collaboratively and effectively across the organisation.
- Demonstrate effective time management and work organisation; engage in conversations with their colleagues to challenge priorities and agree a way forward effectively.
- Provide colleagues with information, data and advice to help them exercise sound judgement for the benefit of HBA.
Selection Criteria
Essential
- Ability to work autonomously.
- Demonstrated experience in accounts payable and accounts receivable functions.
- High degree of accuracy with attention to detail and data entry skills
- Proven ability to meet deadlines, and to identify and resolve problems.
- High level computer skills in the use of Microsoft Office
- Proven ability to communicate, both orally and in writing, in a clear and concise manner.
- Ability to work under pressure and as part of a team environment.
Desirable
- Experience with systems including Affinity, Xero, Deputy, Harvest, Redmine, etc.
- Experience in the Insurance sector
Why HBA?
We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our client’s lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.
HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.
Benefits & Perks?
- Up to 12 weeks Paid Parental Leaving depending on years of service.
- Complimentary in office or pharmacy flu vaccinations every year
- Employee discounts on thousands of retailers via Rewards @ Crawford. Save on all things electronics, fitness, health, accessories and more!
- Interested in furthering your career by undertaking professional qualifications? Apply to have your fees covered by HBA.
- Fun nights out, team bonding events, and biannual parties (EOFY & Christmas) with the celebration of moments that matter throughout the year through our Culture Committee!
- Our Mental Health Offering: Employee Assistance Program with24/7 complimentary confidential counselling, nutrition, legal, and financial advice. Corporate headspace membership.
- Flexibility: work in a way that works best for you.
Next steps
If you’re interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at careers.hba@hbacrawford.com.au
Please know that as much as we would like to, we can’t always get back to everyone. At this stage, only shortlisted candidates will be contacted.
We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.
Please note: in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks (Police, Sanctions and ASIC).
