Fleet Administration Assistant

Are you detail-oriented, organised and passionate about providing exceptional administrative support? Make a switch to not-for-profit industry and make a real impact in supporting meaningful causes. We offer a supportive work environment, opportunities for growth, and the chance to contribute to the success of our organisation.

The Role:

We are seeking an experienced and motivated Administrator who will play a crucial role in ensuring the smooth operation of our fleet management processes. The ideal candidate will have strong attention to details, management and organisational skills with the ability to manage multiple priorities to support various aspects of fleet operations.

Hours: Permanent Full-time, 38 hours per week

Location: Bella Vista, NSW (candidates from Hunter and Mid North Coast may be considered)

Salary: $55,000 per annum + super and $15,900 in salary packaging

Reporting to: Manager - Property, Assets and Administration

Responsibilities (but not limited to):

• Administer and maintain accurate records, regular reports and documentation related to fleet operations.
• Maintain monthly vehicle log sheets and inspections for over 120 vehicles including vehicle service and registration.
• Collaborate and communicate effectively with internal and external stakeholders including insurance companies to maintain insurance claims and fuel card administration.
• Provide excellent customer service to address inquiries and resolve issues promptly.
• Maintain up to date compliance records, this includes following up a high volume of stakeholders for monthly vehicle documentation.
• Coordinating vehicle lease contract management and involvement in vehicle acquisition and disposal processes.
• Collating data and preparing reports on a monthly and quarterly basis.
• Identify opportunities to make recommendations for continuous improvement.

You will be required to travel within assigned portfolio to conduct vehicle inspections and other ad hoc site visits as required.

Essential Criteria:

• Previous experience in Administration or coordination of vehicles/fleet.
• Strong written and verbal communication.
• High level of accuracy and attention to detail.
• Demonstrated experience in using Microsoft Excel, Word and Outlook at an intermediate level.
• Highly organised with ability to prioritise task and work under pressure.
• Current Driver Licence (Minimum P2)
• Willingness to undertake a Police Check.

Benefits:

• Flexibility: At Ability Options, we offer flexible work arrangement with the ability to work from home.
• Salary Packaging: Increase your take-home money with $15,900 not-for-profit salary packaging through Maxxia: Salary Packaging | Maxxia
• Training and career progression: Our In house – Learning and Development team offering ongoing career development support to staff.
• Mental Health and Wellbeing: A dynamic EAP partner who supports our staff with free confidential counselling: We Offer Comprehensive Wellbeing Support For Your Organisation - Workplace Options - Australia. Additionally, we offer fitness passport giving staff access to more than 500 gyms and sporting facilities across NSW.
• Rewards and recognition program:We recognise the efforts and achievements of our valued staff members with morning teas, lunches, gift cards, certificates, and personalised letters from the CEO.
• Employee Discounts:Discounts with CommBank, Winc and Medibank corporate insurance cover.
• Other Benefits: Paid Parental and Partner Leave, purchase additional leave after 1 year of service and tenure-based service reward leave.
• A rewarding career where you contribute to make a difference in the community and in people’s lives.

Apply today and become an integral part of Ability Options.

You can contact Kerry Glen for a confidential discussion via email: **********@abilityoptions.org.au.