Fleet Coordinator

A little about us

Biodiversity Australia is a leading Australian Environmental Management Consulting Business focused on building sustainable partners, economic management, and ecological balance. We have offices located on the Gold Coast, Chinchilla, North Queensland, and the Northern Territory. We are also proudly Indigenous owned.

Come join our team that pride themselves in aligning with our core values such as client success, teamwork and integrity and make your mark in the environmental industry while working with a growing and dynamic consultancy company. 

About the opportunity

Due to business growth, an exciting opportunity has arisen for a highly skilled Fleet Coordinator. This is a great opportunity for the right candidate to use their skills in this role by ensuring the company fleet are kept at a high standard so they can continue to deliver on ground operational requirements.  

This is an administrative and operational role that primarily focuses on coordinating fleet maintenance and repairs across all business vehicles and plant/equipment. In this role, you set a preventative maintenance schedule and track the completion of these maintenance tasks by external vendors, such as mechanics. 

The Fleet Coordinator is also responsible for the procurement/decommission of fleet and maintaining compliance such as insurance, registration and safety.

In this role you will perform, but not be limited to the following:

• Scheduling and coordinating fleet maintenance and repairs;
• Attend to and coordinate adhoc maintenance requirements;
• Work with external vendors, including mechanics, sign writers, dealerships etc;
• Maintain a Fleet register;
• Assist with Fleet purchases and replacements including full vehicle setup;
• Processing Insurance claims;
• Monitoring IVMS/GPS systems and providing reports on request;
• Completing regular internal audits across the fleet to ensure company standards are being met;
• Ensure compliance across all fleet such as insurance, registration and on site safety;
• Assist with process improvement such as developing new maintenance checklist, SOP's and VOC's for company fleet in conjunction with the Systems & Compliance Coordinator;
• Provide back up support for the administration team during quieter periods;
• Promote, educate and ensure that internal standards are met within the operations team; and
• Work within Biodiversity Australia policies and procedures at all times. 

About you

To perform this role successfully, you must have a prior experience in fleet management/automotive industry.  You must have the ability to make informed decisions, work well under pressure, manage conflicting priorities and strive for excellence and quality. You are a team oriented, proactive and responsible individual with a strong focus on customer service to all internal and external stakeholders. Your commitment to upholding privacy and confidentiality is essential. 

To be successful in this role you will have:

• Minimum 3 years' experience in a similar role or held a previous position within the automotive industry;
• Strong organisational skills that demonstrate a high level of accuracy and attention to detail;
• Exceptional written and verbal communication;
• Strong negotiation skills when facilitating new purchases for the business;
• The ability to grasps logistical requirements to provide guidance or suggest solutions around the fleet needs of the business units;
• The ability to handle sensitive information with discretion and confidentiality;
• High level of proficiency in Microsoft Office applications; and
• Ability to learn quickly, demonstrate critical thinking and make situation-appropriate decisions using sound judgment.
   

Indigenous applicants are encouraged to apply.

The interview process will begin without delay, so please send in your application as soon as possible.

Only applicants who have been short listed for an interview will be contacted.