Front Of House / Office Coordinator

We are thrilled to announce our collaboration with the client in the search for a permanent  Front of House/ Office Coordinator to join a thriving business located in Sydney CBD.

As a valuable member of our dynamic and esteemed team, you should possess a background in a Receptionist/ coordinator role / Office Management or Service/Hospitality. 

The client, a renowned Property Investment and Asset Management firm, boasts a fantastic culture rooted in success and collaborative work.

The individual will become a part of a four-member team, tasked with overseeing the seamless operation of the office. Their responsibilities will include event management and coordination, extending a warm welcome to staff, guests, and clients, and overseeing the management of facilities.

Duties include: 

• Ensuring the smooth day-to-day operation of the Sydney office, inclusive of facilities, amenities and building management requests (E.g. lights and other equipment broken or not working in the office);
• Keeping visitor arrival areas, kitchen and common areas clean and presentable.
• Catering and ordering office supplies such as stationery, kitchen items, food and beverages.
• Greeting visitors and clients and assisting them as required.
• Ensuring meeting rooms are set up correctly for meetings, including providing water, coffee etc. 
• Monitoring the general enquiries inbox and distributing emails to relevant recipients.
• Coordinate with the building reception to provide access to guests via an online system.
• Assisting staff with meeting room bookings/Teams facilitation; 
• Coordination of Events 
• Printing and binding of presentation packs when required.
• Managing bookings of the company car
• Coordinating courier services, receiving and distributing mail and deliveries.
• Ordering of business cards as required.
• Assisting with team & social events.
• Assisting the team with ad hoc administrative tasks. 

We are looking for a positive-minded, self starter who prides themselves on being team player but equally someone with the ability to succeed in working independently. 

If the above sounds like you and you are immediately available and ready to hit the ground running, please send your CV immediately to Holly Moore at ********@marsrecruitment.com.au

Please note, only short listed candidates will be contacted.