Grants Support Officer (354352)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

73.50 hours per fortnight - flexible options available. 

• Maintain and create accurate records using “Visual Files”, Tasmania Legal Aid’s internal electronic client management information system.
• Process, administrate, monitor, and review client records, aid applications and contribution payments.
• Undertake client and legal firm integrity checks using a range of internal and external electronic data management systems including Tasmania Legal Aid’s Electronic Lodgement Program; and Centrelink’s client management system.
• Liaise with clients and legal representatives to:
• actively follow-up on outstanding information; and
• schedule application reviews for consideration when required.
• Generate and distribute electronic and written correspondence regarding application outcomes.
• Provide information to the Associate Director – Legal Practice regarding data integrity, grants and claims processing and review processes.
• Contribute to the improvement in policies, guidelines, and practices for Grants in order to enhance services to client, practitioners, and other stakeholders.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from person occupying positions at this classification level.

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Visual Files systems administration experience 

 Statement of Duties (354352, 357311, 357810) Grants Support Officer - March 2024.docx

 Statement of Duties (354352, 357311, 357810) Grants Support Officer - March 2024.pdf

 About the Department of Justice (Tasmania Legal Aid).docx

 About the Department of Justice (Tasmania Legal Aid).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx

 FAQs Short Form Application.pdf

To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.  We do not require a separate statement addressing the selection criteria.

Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.

Please apply online by clicking the 'Apply Now' button.

Refer to the 'Information for Applicants (DOJ)' document for further information.  Please note, attachments must be in Microsoft Word or PDF format.

If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6166 1***.

Vanessa Fenton
Grants and Civil Disbursement Fund Manager
**************@legalaid.tas.gov.au 
Phone: (03) 6236 3***

Organisational Development and Design Team
(03) 6165 7***