- Must be able to pass background screening checks - this can take a week or so.
It is a very busy project, so will need someone who is a quick learner, willing to work with others in a team, be able to use initiative, excellent computer skills – knowing how to work with spreadsheets (no advanced skills required).It is a lot of planning and document tracking and organising meetings and events and document preparation.
DUTIES:- Prepare documents using advanced Microsoft products, (includes brochures, spreadsheets, charts, Outlook, PowerPoint and tables).
- Provide support to, and maintain, team communication processes with schools, the public and within and across the organisation’s teams.
- Provide a high level of customer service with particular skills in handling telephone enquiries and ensuring visitors are received and assisted in a professional manner.
- Liaise with stakeholders to support the services and programs within the organisation.
- Provide clerical support for ad hoc special projects and support across the directorate as business needs arise.
- Coordinate meetings, including venue and room bookings, arrange catering, and prepare and distribute agendas, minutes and associated documents.
- Establish, maintain and update databases, undertake data collection, data entry and processing and maintain effective records and information databases in accordance with recordkeeping policy.
- Prepare responses to correspondence and general matters as required.
- Coordinate and/or arrange travel and accommodation.
- Organise stationery orders and other minor purchases and coordinate the use of office equipment and maintain stationery supplies.
- Undertake minor research and investigations and assist in special projects.
REQUIRED:Demonstrated well developed word processing skills and proficiency with other components of Microsoft Office, including Outlook, Excel and PowerPoint and experience using an electronic records management system.2. Demonstrated sound written and oral communication and interpersonal skills with the ability to liaise effectively with individuals at all levels and provide customer-focussed services.3. Demonstrated experience in purchasing, processing accounts for payment and monitoring expenditure for a work unit.4. Demonstrated sound ability to work independently or in a team environment to meet planned outcomes in a timely manner.
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