Legal Administration Assistant

Overview of HBA

Crawford Legal Services (operating as HBA Legal) is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle. Whether as a stand-alone service provider or synchronising with other parts of the Crawford & Company network, we offer something very different when compared to traditional law firms. Our integrated model means clients’ challenges are tackled by our end-to-end approach across claims, adjusting and legal. While recently becoming part of the global Crawford business, we are continuing to operate as a stand-alone firm and trusted advisor to underwriters, brokers, insurers, insureds, corporates and governments across Australia. We lead the way in these markets when it comes to creative problem solving and commercially oriented solutions. We pride ourselves on alternative solutions to legal challenges and exceptional outcomes for clients aligned with their business goals.

The Role

The role of the Legal Administrator is to provide support and assistance to the team through various responsibilities and tasks ensuring effective time management and key priorities are met in a timely manner.

This is a fantastic permanent full time opportunity based in our Perth office, and is well suited for a career administration Assistant to join a supportive and well-respected team and law firm. If you're a driven and motivated individual, looking for a fast paced and supportive work environment, consider advancing your career at HBA!

Key Responsibilities

In this role, you will be responsible for:

• Day to Day support to the legal secretary and their respective teams of fee earners
• Day to Day general administration including but not limited to filing, scanning, data entry, mail management, courier bookings and database management
• Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients
• Opening of new file matters in the CMS
• Downloading claim files from client portal and email
• Uploading claim files to the client portal
• Assisting with collating briefs to counsel and / medical experts as required
• Assist with general office maintenance when required including kitchen housekeeping
• Assisting the team with general administration including renaming affinity, briefs and naming new file documents, adhering to client naming guidelines
• Assisting with client queries by phone and email

Key Capabilities

To be successful in this role, you must be able to:

• Develops an effective network across the organisation; understands and manages both internal and external stakeholders effectively
• Contributes well to the team and works collaboratively and effectively across the organisation
• Demonstrates effective time management and work organisation; engages in conversations with their colleagues to challenge priorities and agree a way forward effectively

Selection Criteria

Essential:

• Experience in a similar Administrative Assistant role
• Ability to work autonomously
• Strong attention to detail
• Strong time management and organisational skills
• Excellent interpersonal skill
• Microsoft Word
• Microsoft Excel

Desirable:

• Experience within a law firm environment

Why HBA?

We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our client’s lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.

HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.

Benefits & Perks?

• Flexible and family friendly environment
• Complimentary in office or pharmacy flu vaccinations every year
• Employee discounts on thousands of retailers via Rewards @ Crawford. Save on all things electronics, fitness, health, accessories and more!
• Interested in furthering your career by undertaking professional qualifications? Apply to have your fees covered by HBA.
• Fun nights out, team bonding events, and biannual parties (EOFY & Christmas) with the celebration of moments that matter throughout the year through our Culture Committee!
• Our Mental Health Offering: Employee Assistance Program with 24/7 complimentary confidential counselling, nutrition, legal, and financial advice. Corporate headspace membership.

Next steps

If you’re interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at ***********@hbacrawford.com.au

Please know that as much as we would like to, we can’t always get back to everyone. At this stage, only shortlisted candidates will be contacted.

We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.

Please note: in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks (Police, Sanctions and ASIC).