Legal Assistant, Corporate

We have an exciting opportunity in our market leading Capital Markets team for an experienced Legal Assistant (Secretary) who is looking for the next step in their career within an inclusive environment that offers opportunities to grow and challenge yourself.

As a Legal Assistant in our Capital Markets team, you will play an integral role supporting two Partners and three Senior Associates in a fast paced environment.

Our Capital Markets team provide the world's leading companies, institutional investors and strategic shareholders and investment banks with advice on transactions and policy, empowering them with confidence to manage capital and mitigate risk.

Key responsibilities:

Your day-to-day will involve, however, not be limited to:

• Managing billing processes for your direct team including clients with specific and more complex billing and administration requirements.
• Proactively manage Partner's internal and external appointments with appropriate meeting lead times including significant diary management.
• Management of travel arrangements.
• Drafting client correspondence and document preparation.
• Working collaboratively with a legal support team and sharing responsibility of coaching the team Administrative Assistant.
• Coordinating and managing a broad variety of responsibilities and deliverables.

Skills & experience:

You will need a passion for working collaboratively within a team, a proactive approach to delivering your work and strong attention to detail. You will also have:

• 2-3 years' experience as a Legal Assistant or Secretary within professional services.
• Strong matter management and billing experience (Aderant Expert).
• Ability to anticipate Partner requirements to reduce administrative time.
• Strong time management and organisational skills.
• Proven decision making and problem-solving skills.
• Impeccable attention to detail.
• Ability to maintain confidentiality and use discretion.
• Flexible and friendly approach.
• Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

What you can expect from us:

• We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
• We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
• We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
• We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
• For more benefits on offer such as our 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser - https://marketing.hsf.com/20/29354/landing-pages/hsf-benefits.pdf
• Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.
• We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

For further information on Legal Assistant or other legal support roles at HSF, please contact Kara Powell, Recruitment Adviser on ***********@hsf.com.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We are not accepting candidates via agencies. Thank you.