Legal Secretary

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.
The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.
We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.
Hours per fortnight
73.50 hours per fortnight - flexible options available.
Duties

• Co-ordinate secretarial and administrative functions for Legal Practitioners to ensure best practice delivery of services to clients.
• Be the first point of contact between Legal Practitioners and clients, members of the public, legal profession and staff in other government agencies and instrumentalities, and receive all mail and incoming telephone calls on behalf of TLA's in-house legal practice.
• Provide secretarial and administrative support to TLA's legal practice including:

• the maintenance of Legal Practitioners' files within TLA's computer system, resubmit systems, diary and any other systems used for support of the in-house legal practice;
• the carrying out of electronic lodgement of application forms for legal assistance, electronic claims on behalf of Legal Practitioners and disbursement invoices and electronic closing of files on completion of each matter;
• produce and process confidential documents and correspondence using a broad range of computer software, audio equipment and word processing systems.

• At the direction of the regional Family Practice Manager, perform such other secretarial or administrative functions in appropriate areas of TLA as required.

Desirable Requirements

• Significant legal secretarial experience

Download the Statement of Duties and any Associated Documents
How to apply
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.
Please note if you submit the details of your referees with your application the Selection Panel may contact them without notifying you.
Please apply online by clicking the 'Apply Now' button.
Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
If you are unable to submit your application online, please contact the Department of Justice Recruitment Team on (03) 6165 4912.
For more information
Sally Hunt
Family Practice Manager
Email:
Phone: (03) 6328 4000
Reasonable Adjustment Queries
(03) 6165 7603