Maintenance Administrator - Full Time Permanent

Join an award winning ASX-listed tourism and transport companyTraining and Development opportunities providedSeaLink is looking for bright and energetic individuals who have a strong work ethic and an enthusiastic attitude to join their team! It is Full Time Permanent Role.Have a background in the tourism, travel and business industry?Experience in Maintenance Administration?Looking for an exciting new work environment?We encourage you to apply!About UsSeaLink Gladstone is part of the SeaLink Marine & Tourism family. SeaLink Marine & Tourism operates some of Australia’s most iconic marine transport and tourism experiences brands including SeaLink ferries around Australia, Captain Cook Cruises in Sydney Harbour and Perth’s Swan River, Kingfisher Bay, and Eurong Beach Resorts on Fraser Island (K’gari), the Murray Princess on the Murray River, Kangaroo Island, Adelaide Sightseeing and many more. For more information on our marine and tourism family visit www.BrilliantTravels.com.au.SeaLink Marine & Tourism is part of the Kelsian Group, Australia’s largest land and marine, tourism, and public transport service provider with established international operations in Singapore, the UK and USA. An Australian publicly listed company with over 9000 employees, the Kelsian Group is one of Australia’s most experienced and diverse multi-modal transport businesses operating around 4000 buses, 120 ferries, and 24 light rail vehicles, carrying over 207 million customers per year. For more information visit www.kelsian.com.About the roleAs a Maintenance Administrator at SeaLink Gladstone, you will conduct Administration duties to facilitates smooth operation of SeaLink Gladstone Maintenance Department. Key accountabilities are;

• Answer Phones.

• Receive deliveries.

• Respond to maintenance front desk queries.

• Maintain Stationary Supplies & Amenities.

• Maintain and organise Maintenance Office.

• Filing and Archiving of maintenance related documents as required.

• Mail collection and distribution.

• Assist Maintenance Manager and Team with administrative needs including data entry, printing, laminating, formatting documents, emails, and errands.

• Maintaining and managing of CMMS.

• Taking and recording of meeting minutes.

• Liaise with Contractors, Management and Vessels to coordinate maintenance work that is required.

• Coordinate vehicle services and registration.

• Close out maintenance completed PM’s in MEX and DataWeb

• Close out crew/vessel maintenance checks in MEX and DataWeb

• MRF transfer from DataWeb to MEX and close out all completed

• Recording of Oil Samples

• Record Waste Oil Collection

• Record Engine Hours in MEX

• Produce vessel stickers

• Ensure vessel documentation is filed on the shared drive, DataWeb and MEX.

• Process/Submit applications for AMSA reports e.g., survey reports.

• Manage invoices for processing.

• Petty cash reconciliation.

About YouIdeally, you are positive and self-motivated, and your enthusiastic and keen to learn attitude fits in well with our team. You are punctual and reliable and take responsibility and pride in your work. You have a friendly and confident phone manner and your ability to multitask and handle high pressure like situations calmly and effectively will ensure your success in this position. Your ability and experience include but not limited to;

• Excellent written and spoken communication skills.

• Attention to detail.

• Time management skills.

• Numerical ability and data entry skills.

• Ability to work to deadlines.

• Works well in a team environment as well as autonomously.

• Experience within an Administration Position.

• Experience with Microsoft office software (word, excel)

If this sounds like your dream job, we encourage you to apply!We are requesting your resume and a cover letter explaining why you are the best person for this position.Please fill in as much information as you can in track record section of the application and pay close attention to the questions.Applications close on 30 April 2024.Shortlisting for this position will commence immediately and the position may close earlier than stated if we have found a suitable candidate.We aim to provide meaningful and sustainable employment opportunities that are free from barriers, support and celebrate the diverse talents of our team members, improve awareness of the value of diversity and inclusion across our organisation, and enable our leaders to champion diversity and inclusion.