Address ABOUT US Chisholm is Victoria’s premier public vocational education and training provider, with campuses located across Melbourne and the south east.Each year, we welcome some 41,000 students from over 43 culturally and linguistically diverse backgrounds. More than 1,400 passionate and dedicated Chisholm employees work together to deliver quality training and education in Melbourne’s south east manufacturing heartland and key residential growth corridor.A Victorian Government-owned TAFE, we aim to lead the way in education and training to inspire success and transform lives.Our purpose is to excel in education and training and be respected and valued for enhancing the social and economic futures of individuals, industry and communities. Our drive for commercial success is underpinned by our core values of Collaboration, Accountability, Integrity and Respect. In the past 20 years, we have grown significantly to become a multi-sector institute, delivering a broad range of education and training programs and services in higher education, vocational education and training (VET) and school sectors across ten campuses in Victoria, online, in the workplace and overseas with partner educational and government organisations.We offer more than 400 courses, from Victorian Certificate of Education (VCE)/Victorian Certificate of Education Vocational Major (VCE VM)/Vocational Education and Training Delivered to Secondary Students (VETDSS), through to nationally accredited qualifications such as certificates, diplomas, advanced diplomas, degrees, graduate certificates, graduate diplomas and short courses. ABOUT THE ROLE You will be accountable for undertaking daily administrative and operational tasks to ensure the functionality and coordination of Chisholm’s Marketing & Communications Department.Your key accountabilities will be to:
Action and maintain all financial, compliance, and operational administration, reporting and file management to support the Head of Marketing & Communications in effectively running the Department.
Have a deep understanding of the Department budget and commit to cost-effective outcomes and efficiencies across all financial operations (quotes, orders, invoicing, coding). Monitor all Department financials at a broad and high level and provide accurate and timely status advice.
Prepare Department purchase orders and reconcile payments for authorisation.
Support continuous and effective improvement in administration processes and systems.
Maintain Marketing & Communications merchandise and stationary stock levels, and facilitate their timely order and delivery, with adherence to brand requirements.
Process internal stock and equipment hire requests in a timely manner, with clear tracking.
Support the onboarding of new Marketing & Communications employees and external contractors and/or consultants, including use of systems and processes.
ABOUT YOUYou will have relevant tertiary qualifications (marketing, communications, business administration, finance) and relevant work experience, or a suitable combination of lesser qualifications and significant relevant experience.Crucial to your success will be your demonstrated experience in administrative and finance fields in a multi-faceted and complex organisation.You are a highly motivated person with extensive software skills as well as technical, literacy, and numeracy skills, alongside strong communication skills with a penchant for attention to detail.BELONGING AND INCLUSIONChisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities. We welcome and encourage applicants from diverse backgrounds to apply.We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.au Aboriginal and Torres Strait Islander ApplicantsWe welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. If you have specific support requirements please contact our People, Culture & Safety Team at Pcsops@chisholm.edu.au Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.HOW TO APPLYApplications for this position close 09am, Wednesday 03 April 2023Applications should include:
a covering letter
curriculum vitae
contact details of three (3) referees
Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:
valid Employee Working With Children Check
National Police Check
International Police Check (if applicable)
verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
certified copies of qualifications and transcripts
If you have any questions regarding the position or require further information please contact Alicia Pridgeon, Head of Marketing & Communications on alicia.pridgeon@chisholm.edu.au.Chisholm Institute reserves the right to withdraw an advertised position at any stage.
