Marketing Operations Assistant

You will be accountable for undertaking daily administrative and operational tasks to ensure the functionality and coordination of Chisholm’s Marketing & Communications Department.

Your key accountabilities will be to:

• Action and maintain all financial, compliance, and operational administration, reporting and file management to support the Head of Marketing & Communications in effectively running the Department.
• Have a deep understanding of the Department budget and commit to cost-effective outcomes and efficiencies across all financial operations (quotes, orders, invoicing, coding). Monitor all Department financials at a broad and high level and provide accurate and timely status advice.
• Prepare Department purchase orders and reconcile payments for authorisation.
• Support continuous and effective improvement in administration processes and systems.
• Maintain Marketing & Communications merchandise and stationary stock levels, and facilitate their timely order and delivery, with adherence to brand requirements.
• Process internal stock and equipment hire requests in a timely manner, with clear tracking.
• Support the onboarding of new Marketing & Communications employees and external contractors and/or consultants, including use of systems and processes.

ABOUT YOU

You will have relevant tertiary qualifications (marketing, communications, business administration, finance) and relevant work experience, or a suitable combination of lesser qualifications and significant relevant experience.

Crucial to your success will be your demonstrated experience in administrative and finance fields in a multi-faceted and complex organisation.

You are a highly motivated person with extensive software skills as well as technical, literacy, and numeracy skills, alongside strong communication skills with a penchant for attention to detail.

BELONGING AND INCLUSION

Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education. Chisholm’s culture of Belonging & Inclusion strives to promote a self-regulating culture that enhances the experiences of our employees, students and communities.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements please contact our People, Culture & Safety Team at ******@chisholm.edu.au

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people. If you have specific support requirements please contact our People, Culture & Safety Team at ******@chisholm.edu.au

Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.

HOW TO APPLY

Applications for this position close 09am, Wednesday 03 April 2023

Applications should include:

• a covering letter
• curriculum vitae
• contact details of three (3) referees

Appointment to this position is subject to satisfactory completion of Safety Screening requirements including but not limited to:

• valid Employee Working With Children Check
• National Police Check
• International Police Check (if applicable)
• verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
• certified copies of qualifications and transcripts

If you have any questions regarding the position or require further information please contact Alicia Pridgeon, Head of Marketing & Communications on ***************@chisholm.edu.au.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.