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Form of work
SalarySeeking a part-time Office Admin to perform a wide-range of administrative duties.
Please only apply if you have previous experience working in an Office as a Coordinator / Administrative Assistant.
- Part-time opportunity - Monday and Thursday mornings- 15 hours per week
- CBD-location
- $30-35 per hour + super
Seeking an Office Admin to provide support to our expanding teams across the region. The ideal candidate is bright, motivated, and seeks increasing responsibilities as our business grows. Given the diverse nature of this position, we are seeking an individual with a personable demeanour, grit, and a proactive attitude. The role demands versatility due to a broad spectrum of administrative duties, requiring someone quick to adapt to change, independent, and adept at solving emerging problems.
The Role:
- Monitor office expenditures, manage inventory, and track office/pantry supplies, ordering when necessary.
- Sort and distribute incoming mails/packages.
- Handle all office contracts, including those for rent, hotels, telecommunications, and services.
- Oversee all courier services, both inbound and outbound.
- Ensure timely processing of invoices, handle invoice disputes, and raise purchase requests.
- Serve as the primary liaison between the company, staff, and office building management, offering information, answering questions, and addressing requests.
- Manage and oversee staff onboarding/departure arrangements in collaboration with the HR team.
- Plan and support internal and external business events as needed.
- Coordinate and participate in office space planning, maintenance, and renovations when necessary.
- Assist with any ad-hoc matters, such as the setup of a new office in Melbourne.
- Possess at least 3 years of experience in a fast-paced environment as an office coordinator.
- Demonstrate experience in vendor management, procurement, and requisition processes.
- Exhibit a high level of reliability, professionalism, and discretion.
- Ability to work independently and take on a leadership role in managing firm operations.
- Display outstanding service orientation and proactive problem-solving skills.
- Showcase excellent organizational, multi-tasking, and prioritization abilities.
- Demonstrate strong attention to detail and work quality.
- Ability to work under pressure, meet tight deadlines, and accommodate last-minute changes.
Please hit "Apply" if you are interested.
