Office Administration Coordinator

• District allowance, rent & utilities subsidies, salary sacrifice
• Generous salary package
• 8 weeks annual leave

New Opportunities!

The Kariyarra Aboriginal Corporation (KAC) is a relatively new Prescribed Body Corporate (PBC), which is currently expanding its workforce to accommodate new and exciting roles to support the Kariyarra People in managing their native title rights and interests. These roles will give great opportunities to those who wish to embrace regional opportunities and help make a difference to the lives of the Kariyarra People.

Living and working in the Hedland area will allow you to engage with the Kariyarra Traditional Owners and to be part of a rich cultural life. Local beaches and recreational activities create a unique lifestyle and family life that one can not find in a city environment.

About the Kariyarra People

The Kariyarra People mainly live in the towns of Port and South Hedland, as well as neighbouring towns and communities in the Pilbara and Kimberley region including Roebourne, Karratha and Broome in the north-west of Western Australia. Kariyarra country is bound by Ngarla country to the northeast, Nyamal to the east, Palyku to the southeast, Panyjima to the south and Ngarluma to the west.

The KAC is the PBC which holds native title in trust for the Kariyarra People, who are the native title holders of the land and waters covering approximately 17,354 sq km of Australia.

The Kariyarra Determination Area is home to places of special significance to the Kariyarra People, including ceremonial and mythological sites, petroglyphs, archaeological and historic sites of significance as well as other topographic features including permanent pools, major river and estuarine systems such as the Yule and Turner Rivers and natural resources. 

The Role

The primary objective of this role is to manage the administration requirements of the Kariyarra Aboriginal Corporation front office and to provide administration membership support to the Kariyarra Members. 

KEY RESPONSIBLITES AND OBJECTIVES 

Duties include, but are not limited to: 

RECEPTION

• Meeting and greeting all visitors.
• Manage all incoming telephone calls and general incoming email enquiries.
• Ensure all messages are recorded accurately, communicate clearly and efficiently.
• Determine the visitors or callers’ reason for contacting KAC and connecting them with appropriate staff members.
• Collecting the mail and managing all mail responsibilities Incoming/Outgoing
• General office duties including, assist with set up for meetings, catering arrangements and assisting office staff.
• Maintain cleanliness of the kitchen at the end of each day including washing dishes, cleaning out the fridge and restocking milk and other items.
• Manage office stationery and supplies.
• Vacuuming the public areas at the end of each day;

ADMINISTRATIVE AND MEMBERSHIP SUPPORT 

• Adherence to process, systems and procedures.
• Ensure high level customer service and satisfaction;
• Maintain positive working relationships with colleagues, members and service providers;
• Generate required information to Kariyarra staff, as requested;
• Assist with administration support for Memberships, file and maintain records.
• Supporting the functions of the Board and the Negotiation Team including transport and food arrangements and payments.

OTHER DUTIES

• Maintain strict confidentiality and professional approach, when dealing with incoming and outgoing communications (e.g., telephone, electronic, hard copy and in person) both with members and other parties;
• Ensure compliance with cultural protocols and KAC Policy and Procedures at all times;
• Participate in performance reviews and professional development as required, including undertaking further training; and
• Other duties as directed by the CEO and management team.

Selection Criteria

Essential:

• High level computer literacy skills.
• Willingness to engage with the general public and the Kariyarra community;
• Available to commit to regular work;
• Demonstrated ability to work independently and flexibly, as well as cooperatively as part of a team;
• Administration and support experience; min 5 years
• High level interpersonal skills with the ability to establish and maintain positive and productive relationships with members, major partners and stakeholders;
• Ability to work in a busy environment whilst managing conflicting demands;
• Ability to think critically and demonstrate initiative;
• High level organisational skills and ability to consistently follow-through on tasks in a timely manner; 

Qualifications and experience required/to be maintained:

• A current WA C Class Driver’s Licence; and
• Working with children check.
• Provide a National Police Check; and
• Undertake First Aid and 4WD training;

Location and conditions

The role will be based in Port Hedland. A generous salary package including district allowance, rent & utilities subsidies, salary sacrifice, and 8 weeks annual leave will be negotiated for the right person.

To Apply

For further information and to obtain a full job description please email Jodie Rowell at *******@hmsolutions.com.au

Send your cover letter addressing the selection criteria and CV to Jodie Rowell at *******@hmsolutions.com.au

Applications will be assessed as received and candidates interviewed accordingly before the closing date.

Applications close 6th March 2024.