Office Administration & Projects Coordinator

Position: Office administration & Projects Coordinator

Reports to: Chief Executive Officer

MOTORCYCLING AUSTRALIA VALUES

Motorcycling Australia’s values are as follows. All staff activities and behaviour should be in accordance with MA’s values at all times. Managers are accountable for holding their direct reports to actions and behaviours in-line with MA’s values.

• Respect: We treat everyone equally, professionally and with dignity 
• Unity: We work as a team and support each other
• Pride: We strive for excellence and are committed to leaving a positive legacy for the future
• Integrity: We act transparently, honestly and ethically in all we do
• Innovation: We are a learning and continuously improving organisation that applies innovative & technological solutions
• Sustainability: We take actions to promote and create viable opportunities in an environmentally and financially responsible way                  

OBJECTIVES OF THE POSITION

1. General Office administration
2. MA Insurance support
3. Operations assistance
4. MA board & CEO assistance
5. Finance department assistance

DUTIES OF THE POSITION

General 

• Identify business processes and administrative systems needing improvement in efficiencies and implement if approved
• Project management as directed by the CEO 
• Research applicable Government Grants and dispense to appropriate State Controlling Body or Department
• Professional and effective communication with relevant stakeholders
• Update and unify branding and details across documentation and website
• Provide assistance to management to achieve Strategic Plan goals
• Build a professional and trustworthy rapport with key stakeholders
• Sport Australia project funding coordination 
• Promote a culture of high performance and continuous improvement

MA Insurance 

• Provide admin support for MA Insurance department as required.

Operations Assistance

• Quotes and research where required
• Infrastructure and operations tasks and projects
• Administrative support where required 

MA board & Chief Executive Officer

• Assist CEO with business administrative duties as required
• Travel organisation
• Meeting and conference organization
• Accurate and detailed minute taking when requested
• If required, provide support to management teams to ensure all meeting action items are completed in a timely manner
• Assist CEO with policy and plan creation
• Provide prompt and friendly front desk reception for visitors to the MA office
• Researching and conducting data collection as requested
• Update organisation documents and templates
• Filing and retrieving corporate records, documents and reports
• Word processing and general office duties as required

Finance department.

• Prepare annual report.
• Assist with invoicing and staff leave
• Assist with weekly finance matters including collating and emailing documents as required