OFFICE ADMINISTRATION

ADMINISTRATION / HR / PA 

Hours: Monday - Friday, 9am-5pm

The ideal candidate will need to demonstrate capability in Office Administration. The position requires numerous administrative tasks such as assisting in upkeeping all site required documentation, liaising with employees to arrange updated certifications or refresher/training, reviewing timesheets ready for payroll, accounts entry and assistance with onboarding documentation. 

Previous experience in the Trade Industry is preferred.

Skills & Qualifications:

• Preferred experience with SIMPRO system & Xero
• Excellent computer skills, in particular Excel & Outlook.
• Be organised and efficient.
• Excellent written, verbal, computing and numeracy skills.
• Strong work ethic and the ability to work well under pressure and problem solve in a Team environment.
• Bring a positive energy, collaborate and work cohesively with colleagues.

Duties include but not limited to the following:

• Day to day office admin duties, such as taking phone calls, answering emails, ordering office materials, filing and working alongside fellow office staff.
• Establish strong, effective & collaborative communication with employees and clients.
• PA duties to assist Director when required.
• Keep Website up to date and arrange mthly newsletters.
• Ensure smooth processing and up to date employee related information.
• Checking and approving timesheets ready for payroll.
• Arrange mthly toolbox meetings and prepare the agenda.
• Tracking and arranging apprenticeships, training and inductions.
• Providing all site documentation requirements to mobilise any staff for site jobs as per the customer requirements. ie OHS/JSA/HSE
• PPE Procurement
• Keeping track of vehicle and plant equipment and booking service inspections as required.
• Reconciling suppliers EOM.
• Creating job related purchase orders
• Job scheduling when required.