Office Administrator

About Us

Coastal Electrics is a growing, diverse and multifaceted electrical contractor with a strong reputation focused on servicing the Industrial, Mining and Resource sectors throughout Western Australia.

With a highly skilled and reliable workforce and fleet of modern vehicles and specialist equipment, Coastal Electrics offer a wide range of services tailored to individual client requirements. Strong emphasis is placed on working collectively with our clients from inception through completion to ensure client satisfaction is maximised. Coastal Electrics encourage personnel to draw on their technical expertise, to think laterally and explore all possible options to deliver the best possible project outcomes.

Role

Due to continual growth and diversification, we are looking for an enthusiastic and outgoing Office Administrator to join and support our team.  

Reporting to the Operations Manager, the role is responsible for supporting the day-to-day operations of the business and assisting both the office and site management teams as required. You will play a vital role in providing administrative support, which includes managing the day-to-day activities of the wider team, inclusive of bookings and scheduling, data entry, mobilisation and travel, logistics and procurement. 

The role would suit an all-round office person who can work well in a small team environment. 

This is a permanent, full-time position with flexible work hours, to be negotiated with the successful applicant. School hours may be considered for the right applicant.

Role Requirements

• Previous administrative experience in an industrial / mining focused business.
• Well presented with strong written and verbal communication skills
• Initiative and problem-solving ability.
• Time management skills and the ability to multi-task
• Be confident, proactive and demonstrate strong attention to detail 
• Be honest and reliable with a positive and enthusiastic "can do" attitude 
• Be able to work autonomously as well as in a small team environment
• High level of proficiency in the Microsoft Office suite

Key Responsibilities

General Project Administration duties including;

• Reception activities incl. front desk meet & greet + answering of phone calls, responding to general queries or redirecting calls to the appropriate person
• Booking travel for remote works
• Support tendering and project establishment
• Data entry
• Creation of document templates
• Document management
• Working with an experienced and dynamic operations team, providing a range of key administration support services to assist in achieving project requirements.
• Supporting the Project team to obtain necessary quotes from suppliers to ensure best value.
• Supporting Project teams with documentation, project reporting, including timesheets, and project registers.
• Delivery of materials and equipment to site by liaising with suppliers and internal teams.  
• Ability to multitask and prioritise work
• Coordinating regular meetings and being a first point of contact for enquiries, providing accurate support and advice, via telephone and email.
• Create and process purchase orders, check and process supplier invoices for goods received, and follow up and resolve any discrepancies.
• Maintaining employee records and files

Benefits

• Permanent full-time position
• Flexible working arrangements
• Relaxed office environment
• Supportive management and great team culture
• Ongoing career development / training opportunities
• Competitive salary
• Weekly pay cycle
• Brand new office and workshop facilities
• Regular team bonding activities
• Diverse role and opportunities