Office Administrator / Bookkeeper

TABEC Engineering Consultants is looking for a bright, friendly, dynamic bookkeeper and office all-rounder to join their team and manage the administration of the office and accounts in a part-time role, up to 32 hours per week with flexible working arrangements

Description: 

• Well established and respected, top-tier private engineering consultancy, operating in urban development and civil infrastructure
• Diverse role incorporating all aspects of office administration and accounts
• Part time, office-based role, up to 32 hours per week, can offer flexible working arrangements. The role includes:

Office Administration:

• Day to day administration / general office duties
• Keeping the office, meeting rooms and reception tidy
• Answering phones and handling external enquiries
• Greeting clients (may include preparing drinks and meeting room)
• Coordinating suppliers and external consultants/contractors
• Preparation, printing, scanning, photocopying, binding, and processing of documents and drawing sets
• Filing, maintaining office stationery and supplies and collect post from PO box
• Administration of leave requests and entitlements
• Managing marketing documentation, organise functions, travel and coordinating events
• Maintain digital administration records 
• Maintain indoor plants throughout the office 
• Other office administration and support tasks as requested

Accounts:

• General bookkeeping for a small professional business
• Prepare weekly cash summaries and forecasting reports
• Assist with preparation of annual company financial budgets, maintain and provide fortnightly updates / reports
• Prepare monthly project invoices and maintain the receivable ledger
• Process bills/payments and maintain the payables ledger
• Recording of all business transactions in MYOB
• Payroll and Superannuation processing
• Bank reconciliations
• BAS lodgement
• Extracting reports and financial data for the management team

Required Skills and Experience:

• Strong level of computer literacy with the Microsoft Office suite. Experience with MYOB preferable but not necessary
• At least 3 years’ experience with all facets of bookkeeping (not only accounts payable or receivable)
• Experience with office management procedures
• Professional phone etiquette 
• Ability to take the initiative and be pro-active
• Excellent organisational and time management skills with the ability to work independently and as part of a team
• Professional presentation as front of office
• Excellent communication and interpersonal skills
• Current driver’s license 

Benefits:

• Convenient location
• A supportive and friendly office environment
• Flexible work hours, with competitive salary dependent on experience
• Opportunity to work from home
• Training and support
• Fantastic work environment, where you will be part of a flexible, well respected, and high achieving team