Office Coordinator

If you are a proactive individual with exceptional organisational and customer service skills, we want to hear from you!

About RP Infrastructure
RP Infrastructure (RPI) is one of Australia's leading Project Management and Advisory practices, recognised for delivering complex and high-profile projects across the Public and Private Sector. We provide client-side, independent, project & infrastructure advisory, cost engineering, PMO and project delivery services to the transport, property, buildings, energy, resources, water and utilities sectors.
With a resource depth of over 300 professionals based in offices across Brisbane, Townsville, Mackay, Sydney and Brisbane, we provide a complimentary and flexible suite of services across the project lifecycle including the feasibility, definition, planning, and design, transaction, delivery, and operations phases.
Community is at the heart of everything we do, and we’re proud to make a difference with the projects we deliver. We partner with many of Australia’s most iconic businesses, Local, State & Federal Government entities, and Not-For-Profit bodies.
Specialising in Education, Civic & Culture, Accommodation, Health/Aged Care, Sports & Recreation, Justice, Retail, Industrial, Aviation, Roads, Rail and Ports sectors, we’re dedicated to delivering extraordinary outcomes by converting visions to reality, in an innovative and sustainable way.

The Role

• Reporting to the National Office Coordinator
• Located in our Sydney CBD office, Monday to Friday
• Full time permanent position

If you are a proactive individual with exceptional organisational and customer service skills, we want to hear from you!
We are looking for a highly motivated Office Coordinator to join our growing business and assist with all administrative related duties. As the Office Coordinator in our Sydney CBD office, your enthusiastic approach and go-getter attitude is crucial in maintaining our daily operations.
Our Office Coordinator plays a vital role and directly impacts the smooth operation of RP Infrastructure. You will be responsible for providing essential support across various areas of the business, overseeing the day to day operations of the office, and will be serving as the initial point of contact for visitors with a friendly and professional approach.
Your key responsibilities will include, but are not limited to:

• Front of house reception duties such as attending to external visitors, incoming phone calls, staff, clients and visitors in a helpful, courteous, timely and professional manner.
• Take pride in maintaining the office to be functioning, clean, tidy and well-organised.
• Assist with staff travel and accommodation bookings including the coordination of payments and processes (eg. company travel credit cards).
• Reconcile company credit cards in RP Infrastructures accounting software.
• Inductions of new staff regarding administrative systems and OH&S procedures.
• Coordinate stationery orders, office supplies, and equipment purchases.
• Coordinate office repairs and maintenance requests.
• Provide advice and support to staff regarding IT matters including assistance with the MS Office suite, SharePoint, connectivity, printers and the company IT network.
• Set-up meeting rooms and ensure refreshments and catering needs have been met.
• Assist with ad hoc admin duties to support various teams including marketing tasks, CV formatting, and organising internal events such as assisting the ‘RPI Health & Wellbeing’ committee.

Candidate Profile

Due to the diversity in this role, we are seeking applicants who take ownership and pride in the presentation of the office and bring a ‘no task too big or small’ attitude. You will work closely with the National Office Coordinator and Senior Management team, whilst ensuring confident communication, a passion for organisation and a keen eye for detail.
Ideally you will have proven experience in previously supporting a corporate business with Office Coordination duties.
The attributes that will ensure your success in this role include:

• You’re a team player with a genuine desire to support others.
• A positive attitude with the ability to work under pressure and meet deadlines.
• A sense of when to take initiative and work independently to complete tasks.
• Friendly with a professional attitude.
• Punctual and reliable.
• A willingness and eagerness to be hands-on and take on new tasks, no matter how big or small.

What’s In It For You?
As an Office Coordinator at RP Infrastructure, you’ll also receive:

• The ability to broaden your Administration experience and take your career to the next level with ongoing career development and continuous progression opportunities. Upon joining RPI, you’ll receive your own tailored Professional Development Plan, as well as a senior mentor to help you reach your next career goals.
• A strong, supportive management team that cares about you. We’re passionate about what we do, and we’re proud to prioritise the development of our staff.
• Access to events, activities and initiatives driven by our popular Health & Wellbeing + Diversity & Inclusion committees (think: trips to Luna Park, AFL matches, the Australian Open, team dinners/drinks, bowling, boat parties and much more!

If the above description matches your skills and capabilities, please submit your application via the link for review.
RPI supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage applications from Aboriginal and Torres Strait Islander people, people living with a disability, and people of all ages, sexual orientations, nationalities, backgrounds, and cultures.

Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.