AddressWe have an immediate need for a Office Manager/Coordinator to join our client, an professional services firm in Sydney's CBD in a 9 month maternity cover.
You will be part of a fun, collaborative and highly regarded team and will need to have come from an Office Management/Coordination background with at least 3 years’ experience working within a corporate environment.
Our client is a mid size firm with beautiful offices which they have recently moved into. You will lead and work with a collaborative administration team in this well known, highly respected business.
Duties include:
- Overseeing office facilities, facilitation of equipment maintenance, and coordination of general office space, including oversight of new office defects. Oversee building service requests.
- Organisation and participation in COO and Operational Managers meetings as a delegate, minuting, and actions. Coordination of Operations Division meetings and minutes
- Oversee office procurement by FOH team
- Oversee unpacking and organisation of deliveries of supplies and equipment
- Coordination of internal events and to assist with morning tea/afternoon tea/lunches/events as required
- Oversee smooth running of kitchen functions including the unpacking of food and drink deliveries
- Oversee cleaning of coffee machines daily
- Oversee the packing and unpacking of dishwashers daily
- Oversee the cleaning of fridges monthly
- Scanning and verifying of documents as required
- Act as a Warden for the office
- Oversee Admin Support emails
- Oversee hot desk booking system
- To manage budgets for office supplies
- Oversee Office Administrator for security card allocation and liaison with HR for staff onboarding and offboarding
- Action trust payments with the finance team as required
- Oversee liaison with the HR team for new starters and ensuring desks are organised and welcoming for new staff, and for staff leaving that desks and lockers are cleared prior to staff leaving
- Coordinate with HR for WHS return to work plans if needed
- Oversee firm file storage solutions with Office Administrator supporting
- Attend PA group/Administration team monthly meetings
- Coordinate with IT for any implementation of new processes and systems
- General office scanning and verifying as required/ Loose leaf filling
- Liaising with Courier Company - organising couriers, deliveries and pickups as required
- Support to COO including divisional and board level governance/administration, and as required
- Communication of details in relation to Office/FOH/Admin team for monthly Managing Partner announcements
- Oversee day-to-day operation of the FOH team
We are looking for a high energy, positive minded, self starter who prides themselves on being a team player! You will need to demonstrate the ability to work as both part of a team and autonomously.
If you are immediately available and interested in this contract opportunity, please send your CV immediately to Surayya French at ********@marsrecruitment.com.au
Please note, only short-listed candidates will be contacted.
