Office & Facilities Coordinator

About Akuna:
Akuna Capital is an innovative trading firm with a strong focus on collaboration, cutting-edge technology, data driven solutions, and automation. We specialize in providing liquidity as an options market-maker – meaning we are committed to providing competitive quotes that we are willing to both buy and sell. To do this successfully, we design and implement our own low latency technologies, trading strategies, and mathematical models. 

Our Founding Partners first conceptualized Akuna in their hometown of Sydney. They opened the firm’s first office in 2011 in the heart of the derivatives industry and the options capital of the world – Chicago. Today, Akuna is proud to operate from additional offices in Sydney, Shanghai and London. 

At Akuna, we believe that the people are the centre of everything we do. Our Sydney office has a start-up feel with less than 100 people, which means you really get to know the team! We run social poker competitions, happy hours, have a fully stacked breakfast and snack room, host social events, social club events, and offer great training with our Akuna University. We are expanding rapidly and looking for the best talent to join us on this journey. If you enjoy being part of smart, driven teams with real challenges to solve- this could be the place for you!

About the role:

We are looking for an energetic, proactive and organized individual to take care of our beautiful Sydney office! On a daily basis, the Office & Facilities Coordinator is responsible for ensuring the smooth and efficient operation of Akuna Sydney’s organizational and administrative functions. While this person is responsible for juggling many different important tasks and responsibilities, creating a positive environment where people are proud to work is just as crucial!

This is a full-time Junior position. Hours would be between 8am-4:30/5pm, Monday through Friday.

What you’ll do:

• Liaise with the building maintenance staff on various facility needs
• Order and maintain appropriate levels of office and kitchen supplies while keeping respective areas tidy and easily accessible
• Serve as Akuna’s first point of contact by greeting, directing and assisting visitors, tradespeople and interview candidates
• Responsible for booking employee and candidate travel arrangements, and sending out relevant travel documents
• Coordinate or manage inhouse/external events, activities or catering 
• Manage internal merchandise stock levels and give aways
• Manage gift register for personal milestones ad hoc
• Answering and routing incoming calls
• Manage sending, receiving, opening and distribution of mail and shipments
• Update various intranet pages ad hoc
• Provide cover and support for the Barista when required
• Support the Human Resources and Recruitment team with tasks as needed including conference room preparation, event support, setting up desks for new hires, and other duties required
• Generate new ideas for how to make our office environment more efficient and the best it can be.

Qualities that make great candidates:

• Highly organized and detail-oriented 
• Ability to work with multiple departments, Senior Management and external service vendors
• Professional and reliable
• Can be trusted to handle confidential information
• Proven ability to work effectively with minimal supervision
• Always looking to improve or develop more efficient processes when needed

About You:

• 12 months’ experience in a similar role within an office administration or facilities area
• Proficient in Microsoft Office applications such as Word and Outlook 
• Previous experience using Canva (desirable)