A growing property company based in South Yarra is looking for a dedicated Office Manager.
Your new company
Your new role
An exciting opportunity to join a fast-paced property company in leafy and vibrant South Yarra. In this role you will need to specialise in wearing different hats, varying between managing the office, arranging events, supporting team members, executive administration and presenting a professional front-of-house image.
You will be offered the opportunity to join a company with core values that will support you in your journey to be the best support to the senior leadership team. This diverse role will challenge your skills to be across multiple teams and areas of the organisation and ensure seamless daily operation. Duties will include the following;
- Manage first greetings to front of house visitors and direct incoming enquires, including enquiries via phone, emails, letters, whilst ensuring all areas of the office are in a presentable state and well maintained for client presentations.
- Assist with the scheduling and organisation of meetings, events and appointments with internal or external parties, including overseeing catering arrangements for internal and external company events.
- Assist the Managing Director with general executive matters such as coordination and management of calendars and handling a variety of administrative tasks as directed by the Managing Director.
- Assist the leadership team in creating and arranging travel itineraries for directors, executives, company events, and employees as well as document preparation and management as required for meetings.
- Support the streamlined onboarding and set up of new employees, including organising background checks and workstation set up.
- Provide support to the Marketing manager in organising client events including conferences, roadshows and in-office events (e.g. boardroom lunches).
- Updating data and CRM systems to ensure all systems stay maintained with accurate information for decision-making.
- Assist from time to time with Marketing and the preparation of general materials, newsletters, and other communication materials as required.
What you'll need to succeed
- Extensive experience working within a professional environment, preferably in property, finance or similar.
- A strong work ethic, high attention to detail, a professional and inquisitive attitude.
- Strong interpersonal skills for effective stakeholder management and communication.
- The ability to work both collaboratively and autonomously within a small team.
- Exceptional Emotional Intelligence to pre-empt, understand and troubleshoot stakeholder cares, concerns, priorities, and preferences.
What you need to do now
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people from diverse backgrounds to apply