Office Manager & Bookkeeper

SwarmFarm Robotics is a dynamic and rapidly expanding team that is leading the charge in autonomous farming innovation. Our aim is to transform agriculture globally by introducing cutting-edge robotic technology to enhance traditional farming practices. As a venture-backed company with worldwide aspirations, we are proud to be based in rural Australia, where we have strong ties to our farming customers. Our robots are already in use on grain, cotton, horticulture, and turf farms, and we are at the forefront of delivering commercial, autonomous robots to farmers worldwide.

As the Office Manager & Bookkeeper at SwarmFarm Robotics, you will play a crucial role in managing our financial operations and providing essential administrative support. You will ensure accurate financial records are maintained, support the financial reporting process, and assist in the smooth functioning of day-to-day administrative tasks. This position offers an exciting opportunity to contribute to the success of a cutting-edge company at the forefront of agricultural innovation.

Major responsibilities

• Bookkeeping and Financial Management:
  • Maintain accurate and up-to-date financial records using accounting software.
  • Process accounts payable and receivable, including invoicing, payments, and collections.
  • Reconcile bank statements and other financial documents.
  • Prepare and analyse financial reports, including profit and loss statements, balance sheets, and cash flow statements.
  • Assist with budgeting and forecasting activities.
  • Set up new accounts with suppliers where necessary
• Administrative Support:
  • Manage general office operations, including maintaining office supplies and equipment.
  • Coordinate travel arrangements and accommodations for staff.
  • Support the scheduling of meetings and appointments.
  • Participate in meetings, and follow up on tasks and projects assigned 
  • Assist with the preparation and distribution of company communications.
  • Handle incoming calls and emails, responding to inquiries or directing them to the appropriate person.
• Data Entry and Record-Keeping:
  • Enter financial and non-financial data accurately into relevant systems.
  • Maintain organised electronic and physical filing systems.
  • Ensure confidentiality and security of company and employee information.
  • Continuously evaluate and improve the processes and procedures to increase efficiency, quality, and customer satisfaction. 

Qualifications

• Proven experience as a bookkeeper or similar role, preferably in a fast-paced environment.
• Strong knowledge of accounting principles and practices.
• Tech savvy and proficiency in using accounting software and tools (e.g. Xero, Google Sheets).
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organisational and time management skills.
• Effective verbal and written communication abilities.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive and self-motivated approach to work, with the ability to prioritise and multitask effectively.

Joining SwarmFarm Robotics means being part of a passionate team dedicated to transforming agriculture. If you are a detail-oriented professional with a strong financial acumen and administrative expertise, we invite you to apply for the position of Office Manager & Bookkeeper. Together, let's shape the future of farming.

Location.

The role is based at our headquarters near Emerald in Central Queensland.