Office Manager / Executive Assistant

Since 2016, Octopus has been on a mission to bring affordable, green energy to the world. With the help of our in-house developed technology platform, Kraken, we've become the 2nd largest energy supplier in the UK, opened retailers in 8 other countries, and licensed our software to retail giants including E.ON in the UK and Origin Energy in Australia. Our current clients also include Energy Queensland (Ergon) and Tokyo Gas. We've reinvented energy products with smart, data-driven tariffs to balance customer demand with renewable generation - and we're the biggest investor in renewable generation in the UK.
Position Overview:
We are looking for a dedicated Office Manager & Executive Assistant who will provide comprehensive administrative support to our executives in the APAC region while also managing the day-to-day operations of our brand new office in vibrant, downtown Melbourne. The ideal candidate will be resourceful, detail-oriented, and possess exceptional communication and organisational skills.
What you'll do:

• Office Management (70%)
• Oversee the smooth operation of the office, including maintaining office supplies, equipment, and facilities. Manage vendor relationships and contracts for office services. Coordinate office events, meetings, and conferences, including catering and logistics. Develop and implement office policies and procedures to ensure efficiency and compliance.

• Administrative Support:
• Draft, proofread, and edit documents, emails, and reports as needed. Maintain filing systems and databases, ensuring accurate record-keeping. Handle confidential information with discretion and professionalism.

• Team Support:
• Provide administrative support to other team members as needed. Assist with onboarding new employees and organizing training sessions. Foster a positive and collaborative office culture through effective communication and teamwork.

• Executive Support (30%)
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize materials for meetings, presentations, and conferences. Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests. Assist with the preparation and distribution of reports, memos, and other documents.

What you'll have:

• Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office or Google Workspace, and other relevant software.
• High level of professionalism and discretion when handling confidential information.
• Proactive problem-solving abilities and attention to detail.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Bachelor's degree or equivalent experience preferred.

Why else you'll love it here

• Our company culture - We are organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! We won

in 2022, on Glassdoor we were voted and our Group CEO, Greg has recorded and how we empower our people. * Flexible working environment - genuine work life balance here, we are
, we treat you as a human, and do our best to make work and life merge smoothly together * Equity Options Scheme - you own your own part of the business, share options in the whole Octopus Energy Group so we all work together towards success

• Office - have a certain tech requirement? We'll do our best to get it. We also have drinks, snacks and a coffee machine at the WeWork office space.
• Your development is important - we support and help with development including internal and external courses, learning, study support etc, all bespoke to you