Business Operations And Office Manager

Join our team of pioneers!

As a part of our team of more than 5.000 pioneers, you will play a key role in developing solutions for some of the most crucial scientific challenges of our age. Within less than a year, we were able to develop our COVID-19 mRNA vaccine following the highest scientific and ethical standards – writing medical history.   We aim to reduce the suffering of people with life-changing therapies by harnessing the potential of the immune system to develop novel therapies against cancer and infectious diseases. While doing so, we are guided by our three company values: united, innovative, passionate. Get in touch with us if you are looking to be a part of creating hope for a healthy future in many people's lives.

Business Operations and Office Manager 

BioNTech is establishing an mRNA research and manufacturing facility in Melbourne based on its modular mRNA manufacturing approach called BioNTainers that will support R&D and the evaluation of mRNA vaccine candidates in clinical trials in Australia, with the aim of strengthening Australia’s mRNA ecosystem.   

As a pioneer in this new team, you will be responsible for the set-up and running of organizational and administrative activities in a timely and effective manner in accordance with the needs of a new and entrepreneurial Australian subsidiary of a global organization. 

Your main responsibilities are:

• Set up and develop administrative processes in support of our new Innovation Centre in Melbourne’s Central Business District. 
• Be the face of our company for questions and information requests from guests, service providers, and colleagues.  
• Oversee visitor and guest reception in accordance with company policies (Facility Access Management Policy, Dawn Raid Policy, and Security Policies). 
• Be responsible for liaising with the building landlord to coordinate and oversee management of local service providers such as cleaning services, handymen, etc.  
• Develop presentations and maintain information for inducting and onboarding new employees. 
• Manage the overall use of the office space including employee workstations, conference rooms, kitchen and break areas in close coordination with safety, health, and environment personnel. 
• Oversee Office Management services including general phone inquiries, emails, access management, postal services, ordering of supply materials for staff use, and catering. 
• Ensure services for the appropriate destruction of secure information. 
• Work closely with the Front Desk- and Office Services Teams at BioNTech headquarters in Germany to ensure alignment with corporate requirements and ongoing continuous improvement. 
• Assist the team, as required, with conferences, events, workshops, marketing materials and presentations, including liaising with IT services. 
• Assist the team, as required, with executive support functions such as booking meetings, corporate travel, handling purchasing and expense claims. 
• Ability to quickly comprehend local and global organizational structures to liaise across a matrixed organization. 
• Support the coordination and planning of the office and administrative services required of the new R&D and clinical manufacturing site at La Trobe University in Bundoora  

What you have to offer:

Education:  

• Bachelor’s Degree, in business administration or comparable qualification 

Professional experience: 

• Sound professional experience of at least 3-years 
• Technical proficiency in office management solutions 
• Proficient in Microsoft Office software applications (Word, Excel, and Powerpoint) 

Languages: 

• Excellent written and verbal English proficiency  

Competencies: 

• Ability to work in a fast-paced start-up environment.  
• Able to problem solve, with creative solutions. 
• High sense of responsibility, commitment, and a service mentality 
• Ability to multi-task, independently organize, and handle unforeseen situations in a calm and competent manner. 
• Self-starter, high degree of integrity, ability to work unsupervised.  
• Detail-oriented, accurate and reliable. 
• Strong, confident communication skills 

Benefits for you:

We offer a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.

How to apply: 

Apply now and simply send us your application documents including Curriculum Vitae, copy of ID, copies of degree certificates and professional certificates, motivation letter as well as your contact details by using our online form.

Please note: