Office Manager - North Sydney

• Be part of an organisation that helps to shape our communities
• Join a collaborative National Operations Support Team
• Friendly working environment across the business

About SMEC

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers.

When you join SMEC, you join a flexible growing organisation that has a genuine commitment to CSR, diversity and improving the world we live in.

SMEC delivers smart solutions for clients and communities in Infrastructure, Urban Development and Energy & Resources driven by a desire to improve the world in which we live. Our diverse and skilled teams are engaged in major projects across Transport, Water, Energy and renewables sectors.

The Role

We're seeking to engage an Office Manager for our team in Sydney. In this role you'll be responsible for providing administrative support to the ANZ Manager - Operations Support and the Area Managers required.

Responsibilities include, but are not limited to:

• Managing internal staff movements/office relocations, including telecommunication requirements;
• Managing activities associated with the maintenance of building facilities and equipment, including the administration of building security/access for employees;
• Managing direct reports to be supported as competent, capable and experienced employees;
• Ensuring appropriate recruitment, retention and development of direct reports;
• Implement on-the-job mentoring, learning and development opportunities within the allocated budget;
• Undertaking regular people management activities such as the annual Performance Appraisal, Probation Reviews and Performance Improvement Plans, in a timely manner;
• Forecasting workloads and ensure necessary resources to meet company and project deliverables.
• Contributing to managing office space including assisting and coordinating the sourcing, leasing, relocation, fit out, make good and rent review negotiations;
• Managing the sourcing and maintenance of purchased, hired or leased office equipment and company vehicles;
• Sourcing temporary office accommodation for projects as required;
• Assisting with the roll out and implementation of new equipment or office facilities.
• Assisting with the allocation of work assignments to ensure an efficient productive workload from the administration team;
• Managing resources to ensure that Reception is operational between standard working hours;
• Providing high quality administrative support to the Area Manager, Local Sector Managers and Team Leaders as required including monthly reporting and preparation of documents, presentations and ad-hoc duties, as required;
• Coordinating functions and events in conjunction with ANZ marketing and local managers
• Providing reports including; time and expense reports, overhead reports, progress reports and project specific reports as required;
• Monitoring expenditure on the office overhead in line with budgets;
• Monitoring timesheet and expense claim submissions and approvals within the required timeframes;
• Preparing invoices and supporting information as required;
• Providing support to Project Managers in relation to the reporting of projects within Epicor as required;
• Providing support or resources to assist with bid delivery as required.

About You

Suitable applicants will have:

• TAFE qualifications or equivalent, with course work in business curriculum highly regarded
• People management and team building abilities;
• Client service focus;
• Excellent written and verbal communication;
• The ability to establish priorities, work independently and proceed with objectives without supervision;
• Excellent interpersonal skills to work effectively within a culturally diverse and multi-disciplinary environment;
• Intermediate to Advanced level in Microsoft applications;
• Intermediate to Advanced skills in financial applications highly regarded.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and rewarded.

How to Apply

All applications must be submitted online. To apply, click on the "Apply Now" link below and follow the prompts.

For a confidential discussion regarding this opportunity, please contact Sarah De Zilva -

To find out more about SMEC, please visit our careers page at www.smec.com/careers

All recruitment activities go through our Recruitment & Talent function and currently, this role doesn't require agency input. Please do not forward resume directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

*Only shortlisted candidates will be notified