AddressWe are looking for a mature, experienced Office Manager. You will be required to keep all company financial data and compliance by maintaining accurate books in multiple entities and full-function administrative duties.
You will continually be prioritizing your work and must have key requirements completed by strict due dates.
Financial Record Keeping: Maintain accurate and up-to-date financial records using MYOB. (Must be highly experienced in MYOB)
Accounts Payable and Receivable: Process invoices, payments, and receipts promptly. Monitor accounts to ensure payments are up to date. Coding all invoices to projects.
Bank Reconciliation: Reconcile bank statements in multiple entities and resolve any discrepancies. Closing off quarters and year-end.
Reporting ( end of month, debtors )
Good knowledge of journal entries and mirroring between entities.
Payroll Processing: Weekly processing using SYBIZ software payroll tasks, including calculating wages, deductions, and entitlements as required by the EBA.
Subcontractor payments.
Reconciliation of all company credit cards.
Reconciliation of Petty Cash
Timesheets: Collating information weekly for Payroll & Job costings.
Reporting to external accountant.
General Office/Administrative Duties
Maintain Fleet Rego’s & insurances. Booking in trucks for inspections.
Update all insurance policies for multiple companies for Fleet, Plant, Public Liability & Worker's Compensation.
Keeping Long Service, Acirt, Uplus and Superannuation updated each month.
Excellent knowledge of Excel, Microsoft & Word.
Uniform ordering & allocation to staff twice yearly
Collection of mail from Post Office
Answering all incoming calls.
Process new employees into the systems and maintain files.
Order and Maintain Office Equipment and Supplies
Creditor applications – complete new applications and monitor credit limits.
Other duties as required.
