Office & Project Administrator

Your Role

Based at our Southbank Head Office and reporting to the Executive Assistant to the CEO, this role is responsible for providing an efficient and proactive administrative service to support the operational and cultural objectives of the business. If you're looking for a career and not just a job, then this role is for you.

As the Office & Project Administrator you will be responsible for the seamless running of all Southbank office administration functions including reception duties, office maintenance, supplier management and, taking the administrative lead on a diverse range corporate and social projects.
  
Some of your responsibilities will include:

• Be the outstanding first impression of The SEAWAY Group
• Proactively managing all administrative requirements for the Southbank office
• Scheduling and coordinating site meetings and conferences
• Assisting in the management of corporate functions and events
• Ensuring projects allocated to you as Project Administrator are successfully rolled out
• Providing administrative and general support to internal departments including HR, Marketing & Legal
• Preparing reports as required
• Contributing to the continuous improvement of our National Administration processes
• Processing shipping documentation as required (training will be provided)

  
Our Successful Candidate

We are seeking candidates with strong organisational and communication skills, who are resourceful, highly proactive and have a friendly, can-do attitude.
  
You will need to be capable and willing to take on, and adapt to new challenges while also having the creativity and initiative to find solutions where none may be apparent.
  
Ideally you will possess the following:

• At least 2 years’ experience in an administrative position
• Intermediate to advanced knowledge of MS Office – Word, Excel, Outlook & PowerPoint
• Confident, professional phone manner
• Excellent written and verbal communication skills
• A professional presence
• A strong sense of urgency and, the capability to identify where gaps exist and take action to close them
• Ability to work autonomously, manage time effectively and prioritise tasks appropriately
• Strong attention to detail and problem-solving skills
• Experience in meeting preparation is preferred but not essential

  
Who are we? 

A bit about us at SEAWAY…
  
The SEAWAY Group of Companies is an Australian owned Shipping Agency & Logistics Company with offices across Australia, New Zealand and China.
  
We specialise in all areas of supply chain management including Sea Freight, Air Freight, Road/Rail Transport, Dry/Cold Warehousing and all forms of cargo. In addition, we are also the Australian agents for first class principals Höegh Autoliners, TS Lines and Marfret.
  
With a workforce of over 500 staff across the SEAWAY Group, we are a fast-growing, progressive business with a friendly, energetic team and culture. We are committed to supporting your success and we pride ourselves on being a welcoming, supportive and ethical organisation.

Other Perks:
 

• Ongoing professional training & career development 
• Access to IBM Building's End of Trip Facilities
• Exclusive discounts at 400+ retailers, including supermarkets and health insurance providers
• Welcoming, supporting and friendly team
• Ongoing position with an Essential Service Provider

Applications:

 
Simply click Apply now and ensure to include your resume and supporting cover letter.

  
Applicants that we select to interview will be contacted within 2 weeks of receiving an application. Applicants that do not hear from us within this time-frame can assume their application has been unsuccessful.
  
Finally, as part of the recruitment process, the successful candidate will be required to supply 100 points of ID.
  
Questions? Please reach out to our friendly HR team at ****@seaway.com.au