Fm & Project Administrator

About the Opportunity

We are currently seeking a detail-oriented and proactive individual to join our team as a Facilities Management (FM) & Project Administrator. In this role, you will be responsible for providing essential support to the Capital Works & Facilities Management teams, ensuring the efficient and economical management of infrastructure and facilities related works within the Immigration Detention & Justice Contracts. Your primary objective will be to ensure the provision of a safe, cost-effective service that meets the standards specified in the applicable contracts. Additionally, you will play a crucial role in providing project management expertise to ensure the successful delivery of project objectives, encompassing time, budget, compliance, and quality targets. This is a fixed term contract, with the potential for permanency based on outstanding performance and organizational needs.

What you’ll be doing 

• Manage the FM Mailbox which is used by all sites for submission and all queries
• Review all site submissions, reformatting, correcting, and ensuring costing is accurate
• Raise purchase orders (SAP) and work orders (MEX/MRI) when and if required
• Adapt to complex and evolving environments, meeting demanding business objectives and requirements
• Utilize strong skills in Microsoft Office tools, particularly Excel, Word, PowerPoint, and Project, to support project administration tasks effectively

About you 

You thrive in dynamic environments and excel at managing multiple priorities while maintaining a high level of accuracy and professionalism. Your strong communication skills enable you to effectively liaise with stakeholders at all levels, fostering positive relationships and ensuring project success.

Your ideal skills & experience:

• Previous experience in a similar role, preferably within a complex environment
• Proficiency in Microsoft office tools, particularly Excel, Word, PowerPoint and Project
• Capacity for innovative thought and action, with the ability to work effectively in a team or autonomously with minimal supervision
• Demonstrated ability to develop and maintain positive relationships with senior stakeholders and suppliers

You do not need to match every listed expectation to apply for this position. If you like the look of the role, we’d love to hear from you.

This is a position of trust and responsibility and to support this we will conduct a thorough probity assessment, which includes a Federal police check as an essential selection component for this role.

Serco requires employees in this role to be fully vaccinated against COVID-19 to ensure the safety and wellbeing of our people. Please consider this requirement when submitting your application. 

About us – Serco & proud

At Serco, not only is the nature of the work we do important, but everyone has a vital role to play from caring for vulnerable people to managing complex public services. We are a team of 50,000+ globally and 14,000+ in Asia Pacific responsible for delivering essential public services in areas including defence, justice, immigration, healthcare, facilities management & citizen services. To learn more please visit www.serco.com/aspac

Why Join Us

• You’d be joining a company that delivers essential public services (in partnership with governments) that impact a better future for communities, & those in our care
• You’ll get to have an impact on how we do things: Enjoy being part of a driven team with a collaborative culture that values decision-makers & action.
• We Invest in you: Accelerate your career through our learning & development opportunities – think skills based training, defined career pathways & fantastic internal mobility opportunities across the group!

If you’re inspired to make a positive difference, apply now.

For any additional questions, or to learn more, please contact  – Shaleen Hindmarsh – TA Business Partner  +61 8 8432 2523

Serco’s values of Trust, Care, Innovation and Pride underpin everything we do. We are curious, creative and collaborative. Our people matter and make a difference every day. 

We seek and celebrate diversity and encourage applications from all backgrounds and cultures including Aboriginal and Torres Strait Islander people, LGTBQI+, veterans and people with disability. By joining Serco you will have access to Employee Networks led by colleagues who are passionate about diversity, inclusion and belonging