AddressWe are seeking an enthusiastic, confident and proactive part-time Office Manager for a 12 month parental leave contract.
This is an excellent role for someone with at least 2 years office management experience who enjoys working in a dynamic, fast paced environment.
Our buzzing agency office will be perfect for someone who thrives working autonomously to problem solve and multi-task, enjoys doing both basic and complex tasks, whilst willing to roll up their sleeves to do whatever is needed in the office. The right person will become the person the office ‘can’t live without.’
This position will be based in our Brisbane office in Milton for 30 hours a week over 4 or 5 days, with start and finish times for this role being flexible for the right candidate.
This is the role for you if:
- You’re a real people person and just love to lend a hand wherever it’s needed
- You thrive juggling multiple projects and are confident to work across a range of different tasks
- You love to problem solve and always try to find your own solutions
- You have a knack for technology and can troubleshoot issues for the team
- You have great attention to detail, are process driven and very organised
What You’ll Be Doing
- Working in a small team known as the Group Operations Team to manage the Brisbane office
- Be the first point of contact for all incoming calls and visitors at reception
- General administration - coordinating mail, phones, stationery, catering, filing, data entry etc.
- Assisting suppliers and service providers in the office or remotely such as, phone setup, IT technicians, general office repairs and ongoing maintenance.
- Purchasing office supplies and IT equipment
- Negotiating with suppliers, organizing and getting approval from management on quotes for services required in the office.
- Scheduling repairs and cleaning for the company car
- Coordinating with caterers or venues and organizing company events.
- Managing and overseeing the travel booking platform and liaising with our travel suppliers as required
- Keeping the client facing areas presentable and dressing the meeting rooms
- Assisting with recruitment by conducting initial phone interviews and assisting with induction, as required
Who We’re Looking For
- Microsoft Office skills – Outlook, Word (Style formatting, template protection), Excel (conditional formatting, formula use), Powerpoint
- Strong computer and IT skills to help with PC hardware and software set up and to liaise with suppliers
- Down to earth, team player - someone who is happy to do whatever is needed, be that emptying a dishwasher or making a coffee for clients
- Solution-focused problem solver
- Excellent attention to detail
- Highly efficient in time management
- Exceptional written communication skills
- Strong verbal communication skills and confident answering the phone
- A passion for providing outstanding customer service and going above and beyond for people no matter the task
- Must have a current driver's license
The salary range for this role is $60,000 - $70,000 plus superannuation (Full Time Equivalent) and is based on experience level.
Ready to Apply?
This is a part-time office-based role, supporting our Brisbane office. To apply, please click 'Apply' to submit your resume & custom cover letter. Applications without a cover letter will not be considered.
Hardie Grant supports flexible working and offers many benefits including paid menstrual and menopause leave, bonus leave days, volunteering, ongoing learning and development programs and much, much more. We are committed to creating a diverse, inclusive, and equitable workplace. Applicants from diverse backgrounds are strongly encouraged to apply, including people from culturally and linguistically diverse backgrounds and people with a disability.
At any point in the application process, please feel safe to let us know of any accommodations that will make the process more accessible for you. We encourage you to share your pronouns and anything else you would like us to know that will make this an enjoyable experience.
