Part-Time Property Management Assistant

Are you organised, detail-oriented, and passionate about providing exceptional service in Property Management? We're seeking a proactive and dedicated individual to join our team as a Property Management Assistant on a part-time basis.

Key Responsibilities:

• Routine Inspections: Conduct routine inspections of properties to ensure they meet quality standards and address any maintenance issues promptly.
• Ingoing Inspections: Assist with ingoing inspections, documenting property conditions and ensuring a smooth transition for new tenants.
• Office Administration: Provide administrative support to the Property Management team, including filing, organising documents, and maintaining records.
• Phone Management: Handle incoming calls to the office, addressing inquiries from tenants and landlords professionally and courteously.
• Data Entry: Accurately input and update information into our Property Management software, maintaining comprehensive and up-to-date records.
• Work Orders: Generate and dispatch work orders to appropriate vendors or maintenance staff, ensuring timely resolution of issues reported by tenants or identified during inspections.
• Follow-up with Trades: Coordinate with contractors and tradespeople to schedule repairs and maintenance tasks, following up to ensure work is completed satisfactorily and within deadlines.
• Invoice Processing: Assist with processing invoices, verifying accuracy, and ensuring timely payment to vendors and service providers.

Requirements:

• Prior experience in Property Management or a related field is preferred but not required. Training will be provided.
• Certificate of Registration is required, or willingness to obtain
• Drivers licence and access to a motor vehicle is required.
• Excellent communication skills, both written and verbal.
• Strong organisational abilities with a keen eye for detail.
• Proficiency in basic computer skills and familiarity with Property Management software is advantageous.
• Ability to prioritise tasks and work independently within a small team environment.
• A positive attitude and a commitment to delivering outstanding customer service.

Benefits:

• Competitive wage commensurate with experience.
• Flexible part-time schedule, allowing for work-life balance.
• Opportunity for growth and development within the company.
• Supportive team environment with a focus on collaboration and professional development.